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Interim Senior Business Administrator

Remote:

Full Remote

Contract:

Fixed term

Experience:

Senior (5-10 years)

Work from:

United Kingdom

Offer summary

Qualifications:

Proven experience as an administrative assistant, Knowledge of office systems and procedures, Proficiency in MS Office, Excellent time management skills, Attention to detail and problem-solving skills.

Key responsabilities:

Organize office operations and procedures
Schedule meetings and appointments
Maintain office condition and arrangements
Provide general administrative support
Assist with visitor and employee inquiries

bluevoyant Cybersecurity Large https://www.bluevoyant.com/

501 - 1000 Employees

HQ: New York

See more bluevoyant offers

Job description

Interim Senior Business Administrator

(12-month contract)
Location: Hybrid out of our Leeds, UK Office

We are looking for an Interim Senior Business Administrator to organize and coordinate administration duties and office procedures in our Leeds and London offices. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Senior Business Administrator responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as an Office Manager or Office Administrator is necessary. A successful candidate should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Interim Senior Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-today operation.

Responsibilities

Serve as the point person for office and administration duties including:
Maintain the office condition and arrange necessary repairs
Organize office operations, procedures and policies
Assist with arrangements for visitors to office
Arrange basic refreshments for the two offices
Provide general support and refreshments to visitors
Schedule meetings and appointments
Plan in-house or off-site activities
Manage contract and price negotiations with office vendors, service providers and office lease
Liaise with facility management vendors, including cleaning, catering and security services
Asset management
Address employee queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Health & safety management
Answering phone calls
Call answering service management, including logging on call rota information
Booking travel and accommodation
Assisting Sales with event organization
Assisting SVP of Sales with expenses
Ordering and management of marketing SWAG for events
Shipping
General office errands
Opening and distribution of post
General administrative support
Arrange for remote working equipment to be shipped to employees
Arrange for the collection of equipment from leavers
Adding new starters to UK email distribution lists and message groups
Any other duties as required by the line manager, and senior team

Requirements

Proven experience as an administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

About BlueVoyant

At BlueVoyant, we recognize that effective cyber security requires active prevention and defense across both your organization and supply chain. Our proprietary data, analytics, and technology, coupled with deep expertise, works as a force multiplier to secure your full ecosystem. Accuracy! Actionability! Timeliness! Scalability!

Led by CEO, Jim Rosenthal, BlueVoyant’s highly skilled team includes former government cyber officials with extensive frontline experience in responding to advanced cyber threats on behalf of the National Security Agency, Federal Bureau of Investigation, Unit 8200, and GCHQ, together with private sector experts. BlueVoyant services utilize large real-time datasets with industry leading analytics and technologies.

Founded in 2017 by Fortune 500 executives, including Executive Chairman, Tom Glocer, and former Government cyber officials, BlueVoyant is headquartered in New York City and has offices in Maryland, Tel Aviv, San Francisco, London, Budapest, and Latin America.

All employees must be authorized to work in the United Kingdom. BlueVoyant provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, BlueVoyant complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

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