Job Scope:
The Royal Society is seeking an enthusiastic person to join as a Programme Coordinator in the Education Policy team – which seeks to improve the educational experience of young people.
The scope of the Society’s Education Policy is broad and largely focuses on STEM education up to age 19. The unifying theme of Education Policy is to ensure that provision in schools and colleges meets the needs of a fast-moving science, technology and data-driven world, and prepares future citizens to lead fulfilling lives. Team members are engaged in a range of activities to further our policy work and the Programme Coordinator will interact with all of these programmes and projects to some extent.
We are seeking someone who can help the Society continue to develop its capacity as a convenor and influencer of leading thinkers in education policy. You will need to plan and deliver events ranging from large scale conferences with leading keynote speakers to small private round table discussions involving government representatives and senior figures in industry and academia. The role requires clear communication skills – both written and verbal, including maintaining our online presence, so that the Society’s website and blogs include regular updates about our education policy programme. Additionally, the post holder will be expected to play a significant role in managing budgets and forecasting.
This pivotal role involves working closely with the Head of Policy and Senior Policy Advisers to organise meetings for, and support the work of, our governance committees, which provides an opportunity to work with key members of the scientific and education communities. Finally, you will be responsible for enabling the team to coordinate and plan its activities and its resources to match our capacity and meet internal and external deadlines.
This position is suitable for an efficient and versatile person with a confident and mature attitude who enjoys project management, financial management/budgeting and event management, has experience of organising people and systems, and forms excellent working relationships with a range of people.
The Society’s policy teams are led by a Director and Heads of Policy. Each team includes Senior Policy Advisers, Policy Advisers, Project Coordinators and postgraduate interns. The policy team works closely with the media, public affairs, public engagement, international affairs, diversity, and industry programme teams.
Please note that we are unable to offer sponsorship for this role.
Reports to: Senior Policy Adviser
Line manages: N/A
Pay band: C
Salary: £33,000 to £37,000 per annual
Contract type: Permanent
Hours: 35
Location: Carlton House Terrace, London, SW1Y 5AG (usually 3 days per week minimum) plus the option for some hybrid remote working
Closing date for applications: Midnight Sunday 2nd February 2025
Interviews will be held: W/C 17 February 2025
Responsibilities:Qualifications Educated to degree level, NVQ level 4 or equivalent
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Essential |
Experience At least three years’ office-based experience, comprising: Dealing with internal and external enquiries Developing and maintaining administrative procedures Managing budgeting and financial reporting processes Use of Microsoft Excel (intermediate level) for budget management and tracking Setting up meetings and drafting agendas/minutes Working in an office environment, preferably in a co-coordinating role Using Microsoft Office especially Excel (intermediate level)
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Essential Essential Essential Essential Essential Desirable Desirable |
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Abilities Communicate easily and appropriately to colleagues at all levels of seniority Interpersonal and communication skills (both oral and written) Manage workload often involving a wide range of activities simultaneously Meet deadlines and stay calm under pressure Work constructively within a team – being responsive to their needs and co-coordinating their activities – and work under own initiative
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Essential Essential Essential Essential Essential
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Circumstances Able to be flexible about working hours on occasions
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Desirable
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At Band C you will hold a specialist role. Pay Band C roles are described in the following dimensions:
Decision-making – Your work is varied and you have a range of administrative or technical tasks. You take decisions in line with specific routines, guidelines or procedures. You plan your own work and coordinate with others on how their work fits into the broader plan of activities. Supervision is available for issues that fall outside of existing operating guidelines or your realm of knowledge
Thinking challenges - The solutions to issues or problems are not always obvious and investigation is needed before choosing a way forward. Your initiative is required to help find ways to improve working practices and procedures in your area of work, in sorting out problems that occur in day-to-day work or improvements to work processes.
Communicating – You maintain relationships which involve liaison or coordinating with a range of internal and/or external contacts on mainly transactional issues.
Developing people – You may be responsible for allocating work to, or checking the work of less experienced colleagues
Managing Resources – You may perform activities such as reconciling information/data or analyses of expenditure or income, adhering to agreed procedures
Applying knowledge & expertise - You require proficiency in, and keeping up to date with, skills required for your area of work or technical skills acquired through relevant work experience and/or vocational qualification.
The competency levels for a pay Band C role are described below.
Self-management | · Works unsupervised and can motivate self · Produces results under pressure · Can manage in stressful situations · Pushes for the best results
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Working with others | · Contributes ideas and identifies opportunities to work with others both within the team and across the organisation · Willing to provide feedback to sectional colleagues when requested · Produces succinct presentations and papers for senior colleagues · Understands when to seek senior advice on potentially delicate negotiations |
Resource management | · Makes the best of internal/external resources and coordinates well with external partners to best meet the needs of the Society · Builds contingency into projects taking into account possible outside factors · Sets and monitors performance against quality and results orientated targets. · Focuses on both short and long-term goals
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Critical thinking | · Determines and clarifies the exact requirements of any situation · Checks information for accuracy and raises concerns if information is inaccurate · Extracts the key points succinctly, clearly and accurately · Puts forward suggestions for improvement concerning current processes or systems · Tries different ways of doing things to get the best results
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Adaptability | · Overcomes obstacles and is not deterred by setbacks; checks assumptions and first principles and works out alternative approaches · Reacts proactively to new challenges and works in a flexible manner to produce solutions · Provides feedback and participates in discussions surrounding new ideas approaches or projects
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Managing people and relationships | · Delegates effectively, setting clear expectations and authority · Monitors results and feeds back to team on a regular basis · Recognises others’ contributions and acknowledges their limits · Helps others to identify ways to improve their performance · Prioritises supervisory responsibilities and carries them out in a timely fashion · Understands and can identify client/stakeholder/staff needs and looks for opportunities to improve their experiences |
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