Job Title: Executive and Events Coordinator - Remote | WFH
Job Overview
We are in search of a highly organized and proactive Executive and Events Coordinator to partner with our Executive Director and COO. This pivotal position will contribute to the development of engaging and equitable internal events while serving as a vital link in coordination and communication with esteemed stakeholders. The successful candidate will demonstrate exemplary leadership, communication, and client-focused skills, ensuring effective collaboration with our team, clients, and board members. Your commitment to efficiency, adaptability, and clarity will significantly impact our organization’s success.
Key Responsibilities
- Effectively manage the Executive Director’s calendar, prioritizing tasks and resolving scheduling conflicts.
- Provide comprehensive administrative assistance to the Executive Director and COO, including travel arrangements, meeting coordination, and correspondence handling.
- Cultivate a sense of community by facilitating virtual gatherings to strengthen team connections.
- Prepare, edit, and format essential documents, reports, and presentations for the executive leadership.
- Identify opportunities for process enhancements and optimize existing workflows.
- Oversee document management, administrative tasks, and special projects as required.
- Implement efficient mail management systems to streamline operations.
- Act as the central coordinator for various events, ensuring seamless logistics for team retreats, meetings, webinars, and business development initiatives.
- Manage travel arrangements and logistical details for events, including accommodation, catering, and itinerary planning.
- Ensure successful execution of both in-person and virtual events, overseeing logistics, technology, agendas, and speaker briefings.
- Maintain the internal team calendar and organize staff meetings.
- Handle board-related activities, including quarterly meetings and annual retreats, ensuring documentation accuracy and timely communication.
Required Skills
- Exceptional organizational and time management abilities.
- Strong interpersonal and communication skills to foster collaboration.
- Proactive and resourceful mindset with problem-solving proficiency.
- Client service orientation with a strong technological aptitude.
- Experience in project management, particularly in dynamic organizational settings.
Qualifications
- A minimum of 5 years of experience in Operations or Executive support, ideally within a non-profit or community-focused environment.
- High level of discretion and confidentiality.
- Quick learner with profound understanding of organizational strategies and priorities.
- Demonstrated adaptability and ability to manage upwards.
- Commitment to contributing to the organization's growth and flexibility in supporting its evolution.
Career Growth Opportunities
We are dedicated to fostering an environment where professional development is encouraged, offering resources and support for continuous learning and career progression.
Company Culture and Values
Our organization is grounded in the core values of Collaboration, Accountability, People First, and Impact. We prioritize curiosity, growth, respect, and effective problem-solving. We are committed to cultivating a diverse and inclusive workforce, providing equal employment opportunities to all applicants and employees.
Compensation And Benefits
The salary for this position is $85,000, commensurate with experience. This remote role requires occasional semi-monthly travel to our DC location and potential domestic travel. We offer a comprehensive benefits package, which includes 100% employer-paid health insurance (medical, dental, and vision), 401k matching, paid time off, professional development funding, and a remote work stipend.
We invite you to apply and be a part of our dynamic organization where your contributions will have a meaningful impact.
Employment Type: Full-Time
