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Meeting Coordinator - Cvent Specialist for Pharmaceutical Events

Remote:

Full Remote

Contract:

Fixed term

Experience:

Mid-level (2-5 years)

Work from:

Illinois (USA), United States

Offer summary

Qualifications:

Bachelor’s degree (BA/BS) preferred or equivalent experience, Minimum of 2 years in a related role, Proficiency in Cvent meetings management software, Strong organizational skills and ability to manage multiple deadlines, Excellent written and verbal communication skills.

Key responsabilities:

Create and manage web-based event registrations using Cvent
Collaborate on event-related e-communications like invitations and confirmations
Assist in managing attendee lists and generating reports
Coordinate meeting registration and create sign-in sheets for sessions
Design and print onsite materials, ensuring availability before events

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Job description

Description

We are looking for a dedicated and organized Meeting Coordinator with experience in Cvent meetings management software to join our team. This role involves supporting a multinational pharmaceutical client and offers a unique opportunity for growth within the industry.

Responsibilities

Event Management: Create and manage web-based registrations for meetings and events using Cvent.
Communication: Collaborate with Business Owners and Meeting Planners to determine and coordinate event-related e-communications (invitations, reminders, confirmations, etc.).
Attendee Management: Assist in completing and formatting Attendee Lists, and generate standard/custom registration reports for stakeholders.
Administration: Coordinate meeting registration and housing administration, and create print or electronic sign-in sheets for healthcare professional (HCP) attended sessions.
Material Preparation: Design and print onsite materials (name badges, table tents, etc.) with specified due dates, ensuring availability before meetings. Manage print and delivery.
Stakeholder Communication: Liaise effectively with various cross-functional stakeholders, including business owners, field personnel, and supporting departments.

Qualifications

Education: Bachelor’s degree (BA/BS) preferred, or equivalent work experience.
Experience: Minimum of 2 years in a related role, ideally within the hospitality industry or meeting/convention coordination.
Skills:

Proficiency in Cvent meetings management software.
Excellent organizational skills and ability to manage multiple project deadlines.
Strong written and verbal communication skills.
Demonstrated initiative and ability to work independently in a fast-paced environment.
Proven problem-solving skills for routine issues of moderate complexity.
Consistent customer focus and understanding of key customer needs.
Familiarity with TypeCoach methodologies when interacting with customers is a plus.

We offer a friendly and professional work environment with opportunities for growth. If you are a proactive, well-organized individual seeking to advance your career in meeting coordination, we would love to hear from you!

Please note that this is a 12-month contract position with a hybrid schedule.

Interested candidates are encouraged to apply with their resume and a brief cover letter highlighting relevant experience. We look forward to the possibility of welcoming you to our team!

Employment Type: Contractor