Offer summary

Qualifications:

Proven experience as an Executive Assistant or similar administrative role supporting senior-level executives., Exceptional organizational and time-management skills with the ability to prioritize tasks effectively., Excellent verbal and written communication skills in both German and English., Proficiency in Google Workspace or Microsoft Office Suite. .

Key responsibilities:

Manage and coordinate the CEO’s calendar, including meetings and travel arrangements.

Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications.

Organize and coordinate meetings, preparing agendas and taking minutes as needed.

Assist with special projects and initiatives as directed by the CEO.

Job description

YOUR BRILLIANT FUTURE IN TECH IS NOW

Welcome to the world of Zoi. We are those who build the digital evolution of our enterprise customers, closing the gap between enterprise IT and new technologies. Zoi strives to bring the cloud to the Retail and Manufacturing industries with innovative solutions that deliver real value.

We are expanding our team in Stuttgart.

WHAT YOU DO

Calendar Management: Proactively manage and coordinate the CEO’s schedule, including meetings, appointments, and travel arrangements.
Travel Coordination: Arrange travel itineraries (e.g. flights, accommodation) both locally and potentially further afield. This will include driving the CEO to various meetings and appointments as required.
Communication Management: Serve as the primary point of contact for internal and external stakeholders. Screen and prioritize calls, emails, and correspondence, responding promptly and professionally.
Meeting & Event Logistics: Organize and coordinate meetings, including preparing agendas, presentations, and other materials, taking minutes and arranging catering.
Document Preparation & Management: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail. Maintain organized and efficient filing systems (both physical and digital).
Expense Reporting: Process and manage expense reports in a timely and accurate manner.
Project Support: Assist with special projects and initiatives as directed by the CEO, demonstrating adaptability and a willingness to take on new challenges.

WHO YOU ARE

Nice to have: Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior-level executives.
Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively and manage multiple deadlines in a dynamic environment.
Strong sense of flexibility and adaptability to changing priorities and last-minute requests.
Must possess a valid driver's license, a clean driving record, and a genuine enjoyment of driving. Access to a reliable vehicle for work-related travel is provided.
Excellent verbal and written communication skills.
Proficiency in Google Workspace or Microsoft Office Suite.
Proactive, resourceful, and able to work independently with minimal supervision.
Proficiency in German and English.
Strong problem-solving skills and a "can-do" attitude.

Do you like to be surrounded by brilliant minds? Awesome. At Zoi, you become part of our community of tech enthusiasts and develop your full potential. Create fresh ideas and shape the digital transformation of our enterprise customers sustainably.

GOOD WORK SHOULD BE REWARDED, which is why we offer various bonus models at our company
TIME IS WISDOM, 20 % of your working time is available for experimenting and education
SKILL YOURSELF UP, Zoi can only be as good as you are. That’s why we value constant training and development
BE FREE thanks to our absolutely flexible working hours and work remotely from any of our locations
DEVELOP YOURSELF with our individual certification and training plan
FAMILY COMES FIRST, rely on our financial support for childcare
REFUEL at our regular free Friday lunch

Zoi is an equal opportunity employer, we're committed to helping you do your best work. Our promise is to champion diversity, build an inclusive culture and do our part to create a more equitable professional landscape.

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