Offer summary

Qualifications:

4+ years experience as an Executive Assistant and in the marketing space., Strong organizational and time management skills., Experience in social media management, content creation, and email marketing., Proficient in tools like Housecall Pro, Mailchimp, Canva, Google Drive, and Zapier..

Key responsabilities:

Manage client inquiries via phone and email, escalating urgent matters as needed.

Create and schedule social media content and manage email marketing campaigns.

Assist in organizing virtual staff meetings and maintain Google Drive content.

Conduct basic cold outreach to potential clients for business development.

Job description

This is a remote position.

Schedule:

25 hours per week
Monday: 8:30am - 1:30pm
Tuesday to Friday: Flexible between 8:30am - 5PM
Eastern Standard time (Ridge, NY)

Client Overview

Join a thriving cleaning services company based in Long Island, NY, that’s experiencing impressive growth and looking to expand its digital presence. This innovative business specializes in both recurring maintenance cleaning and post-construction cleaning, serving a diverse clientele in the greater New York area. With a commitment to leveraging technology and streamlining operations, this company is poised for continued success and offers an exciting opportunity for a marketing and admin professional to make a significant impact.

Job Description

We’re seeking a talented and Executive Assistant to join our dynamic team. In this role, you’ll be at the forefront of our digital marketing efforts, driving engagement across social media platforms, crafting compelling email campaigns, and creating eye-catching graphics. You’ll also play a crucial role in streamlining our administrative processes, ensuring smooth day-to-day operations. This position offers a unique blend of creative marketing tasks and essential administrative duties, providing an opportunity to showcase your diverse skill set and contribute directly to our company’s growth. If you’re a tech-savvy professional with a passion for digital marketing and a knack for organization, this role offers an exciting chance to make your mark in a rapidly expanding business.

Key Responsibilities:

Administrative Tasks

Answer and manage client inquiries via phone and email, taking messages and escalating urgent matters as needed.
Track and log calls, leads, and booked jobs in Housecall Pro (HCP).
Follow up with clients after services to gather feedback and request reviews.
Manage hiring tasks, including initial screening calls and interview scheduling.
Assist in organizing virtual staff meetings.
Maintain and organize Google Drive content.

Marketing Management

Create and schedule social media content (Instagram, Facebook, Google Business).
Run contests, giveaways, and donation drives using Canva and other tools.
Engage with ideal client groups via social media and respond to relevant posts.
Monitor and respond to social media messages, DMs, and notifications.
Manage email marketing campaigns using Mailchimp.
Research and build outreach lists for marketing to realtors and contractors.
Assist in creating and executing a marketing calendar.
Write and schedule blog posts to enhance SEO and audience engagement.
Set up and optimize automated marketing workflows using Zapier.
Conduct basic cold outreach to potential clients for business development.

Requirements:

4+ years experience as an Executive Assistant and in the marketing space
Administrative Skills – Strong organizational and time management skills to handle multiple tasks efficiently.
Marketing Knowledge – Experience in social media management, content creation, and email marketing.
Tech Proficiency – Comfortable using tools like Housecall Pro (HCP), Mailchimp, Canva, Google Drive, and Zapier.
Communication Skills – Excellent written and verbal communication skills for client interactions and marketing outreach.
Attention to Detail – Ability to track calls, leads, and marketing efforts accurately.
Self-Motivated – Ability to work independently and take initiative in improving processes.