Executive Assistant ZR_20760_JOB

This is a remote position.

• 20 hours per week
  

Client Timezone: EST (Florida-based)

Client Overview

Join a cutting-edge IT consulting firm specializing in government contracts. This dynamic company is at the forefront of providing innovative IT solutions to public sector entities. With a hands-on leadership approach and a focus on operational efficiency, they’re poised for significant growth in the tech industry. As they transition to more streamlined financial management systems, they’re seeking a detail-oriented professional to support their executive team and contribute to their expanding operations.

Job Description

Embark on an exciting career opportunity as an Admin Assistant / Executive Assistant in a fast-paced IT consulting environment. This role offers a unique blend of administrative support and exposure to high-level business operations in the government tech sector. You’ll be the right hand to the Chief Revenue Officer, managing crucial aspects of communication, scheduling, and operational support. This position is ideal for a tech-savvy individual looking to grow their skills in business administration, financial management, and customer relations. With the potential for increased hours and responsibilities, this role provides an excellent springboard for career advancement in the tech industry.

Responsibilities

• Expertly manage the Chief Revenue Officer’s email inbox, prioritizing and handling important communications to ensure smooth business operations
  
• Coordinate and schedule high-stakes meetings with government clients and internal team members, optimizing the executive’s time for maximum productivity
  
• Assist in strategic calendar management to enhance customer engagement and business development opportunities
  
• Liaise with distribution partners to process orders efficiently, ensuring timely delivery of IT solutions
  
• Track shipments and provide proactive updates to customers, maintaining high levels of client satisfaction
  
• Support the transition to new financial management systems by assisting with data migration and basic bookkeeping tasks
  
• Generate insightful reports from the QuoteWorks platform to aid in decision-making processes
  
• Collaborate with the executive team to streamline processes and improve overall operational efficiency
  
• Handle confidential information with the utmost discretion, adhering to strict security protocols required for government-related work
  

Requirements

• Proven experience in email management and calendar scheduling for busy executives
  
• Strong organizational skills with the ability to prioritize tasks in a fast-paced environment
  
• Excellent written and verbal communication skills, with the ability to interact professionally with high-level clients and partners
  
• Basic understanding of bookkeeping principles and familiarity with financial management software
  
• Quick learner with the ability to adapt to new technologies, particularly QuickBooks and QuoteWorks
  
• Meticulous attention to detail and a commitment to maintaining confidentiality
  
• Proficiency in Microsoft Office suite, especially Outlook and SharePoint
  
• Experience in or strong interest in the IT industry and government sector work
  
• Ability to work independently and collaboratively in a remote setting
  
• Flexibility to potentially increase work hours as the role expands