Executive Assistant

🚀 Who Are We?

Welcome to Welltech—where health meets innovation! 🌍 As a global leader in Health & Fitness industry, we’ve crossed over 200 million installs with five life-changing apps, all designed to boost well-being for millions. Our mission? To transform lives through intuitive nutrition trackers, powerful fitness solutions, and personalized wellness journeys—all powered by a diverse team of over 700 passionate professionals with presence across 5 hubs.

Why Welltech? Imagine joining a team where your impact on global health and wellness is felt daily. At Welltech, we strive to be proactive wellness partners for our users, while continually evolving ourselves.

What We're Looking For

We are seeking a candidates who possess excellent organizational skills, a customer-focused approach, attention to detail, confidence in decision-making, and a results-driven mindset. This role offers a unique opportunity to work closely with the executive team, ensuring effective time management and seamless task execution.

Responsibilities:

• Calendar Management: 

  • Efficiently manage and coordinate schedules for the executive team, ensuring effective time management and prioritisation of tasks and appointments.

  • Proactively handle scheduling conflicts and adapt to changes in the calendar. 

• Business Trip Coordination:

  • Arrange and organise business travel, including Visa support, flights, accommodation, transportation, and any required travel documentation.

  • Ensure travel itineraries are well-prepared and communicated to the customer in advance.

• Financial Support: 

  • Assist with managing expense reports, receipts, and corporate card expenses in adherence to company policies. 

  • Process reimbursements and maintain accurate financial records. 

• Meetings Organisation: 

  • Plan and organise both internal and external meetings on behalf of the executive team. 

  • Compile meeting agendas, gather relevant documents, and ensure all participants are well-informed. 

  • Take meeting minutes when required.

• Administrative Assistance: 

  • Provide general administrative support, including drafting emails, correspondence, and various documents. 

  • Assist in creating reports, presentations, and briefing materials for the executive team. 

  • Collaborate on specific projects or initiatives as directed by the executives, involving research, coordination, and communication with team members or departments. 

  • Address challenges and find solutions, escalating matters as needed.

• Personal Support: 

  • Partial support executives with personal tasks and errands, maintaining a high level of discretion and confidentiality.

• Support to Office Manager: 

  • Assist the Office Manager with office duties on the executive floor. 

  • Serve as backup support to the Office Manager when required. 

  • Participate in organising office events and initiatives.

Required qualifications & skills:

• Results-Oriented & Decisive: Proactive, confident in decision-making, and focused on delivering outcomes.

• Detail-Oriented & Organized: Ensure accuracy while managing multiple tasks and deadlines efficiently.

• Strong Communication: Excellent interpersonal skills for collaboration across functions, levels, and geographies, both in person and virtually.

• Technical & Analytical: Proficient in tools like Google Suite, Asana, Slack, and Confluence, with the ability to analyze data and present clear insights.

• Experience & Discretion: At least 2 years supporting C-level executives, with a commitment to confidentiality.

• Languages & Flexibility: Advanced English (Ukrainian or Russian is a plus) ; valid driver’s license for occasional support needs.

Candidate journey: ⭕️ Recruiter call ----> ⭕️ Skills assessment-----> ⭕️ Meet the hiring manager

✨ Why You’ll Love Being Part of Welltech:

• Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.

• Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.

• Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.

• We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!

Check out some of our products

Muscle Booster — https://musclebooster.fitness/ 

Yoga-Go — https://yoga-go.io/ 

Omo — bit.ly/OMOio 

FastEasy — https://fasteasy.life/ 

WalkFit -http://walkfit.pro