Senior Executive Assistant (FEB0004) at hammerjack

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role: Executive Assistant (with Project Management)
Location: Makati | Hybrid Work Arrangement (3 days onsite, 2 days work from home)

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

OVERVIEW

We’re looking for a highly organised, proactive, and adaptable Executive Assistant to support the Founder of the company. This is not a typical EA role – you’ll work as a trusted partner, managing day-to-day priorities, overseeing projects, and ensuring everything runs smoothly so the Founder can focus on strategy and growth.

The Founder operates at a fast pace, constantly moving between priorities and big-picture goals. You’ll need to stay ahead, anticipate needs, and take initiative with minimal direction. If you enjoy problem-solving, thrive in dynamic environments, and like making an impact, this role is perfect for you.

This role is with the hammerjack team, with flexibility required for occasional after-hours or weekend tasks. It’s essential to adapt to shifting priorities and step in when unexpected needs arise.

DUTIES AND RESPONSIBILITIES

• Organise and Prioritise: Manage the Founder’s schedule, prioritise tasks, and ensure deadlines are met.
• Support Projects: Assist in planning, tracking, and managing projects to keep everyone aligned and on target.
• Be the Main Point of Contact: Handle communication, including emails, calls, and meetings, with professionalism and discretion.
• Improve Efficiency: Develop systems and workflows to streamline the Founder’s day-to-day operations.
• Provide Personal Support: Coordinate travel, manage personal errands, and balance professional and personal commitments.
• Stay Versatile: Tackle ad hoc tasks like research, event planning, or liaising with team members and external contacts.

QUALIFICATIONS

• Experience: Proven background supporting senior executives or Founders, managing competing priorities effectively.
• Organisation Guru: You excel at creating order, managing details, and ensuring nothing falls through the cracks.
• Problem Solver: You anticipate challenges, take initiative, and find solutions with minimal guidance.
  
• Effective Communicator: You write and speak clearly and can navigate sensitive situations with tact.
• Tech-Savvy: Proficient in tools like Microsoft Office, Google Workspace, and project management platforms like Asana or Trello.
• Adaptability: Comfortable working across two locations and stepping up when plans change unexpectedly.
• Flexibility: Willing and able to support occasional after-hours or weekend needs.

Bonus Points

• You understand how AI can drive efficiency and innovation in business operations.
• You thrive under pressure and stay calm in fast-moving, ever-changing environments.

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive for productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.