Payroll Supervisor

The Payroll Supervisor is responsible for the supervision and coordination of payroll processing operations within United States and Canada. Ensures accurate calculation of wages and processing of tax withholding and company deductions. Prepares statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholding, and garnishments. Oversee the distribution of paychecks and direct deposit programs. Provides training to team on policies, regulations, and processes. Additionally, the Payroll Supervisor assists with resolving errors or responding to inquiries. Supervises the Payroll Specialist and oversees the organization's payroll function.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

The job functions include, but are not limited to, the following:

Payroll Processing: Ensure accurate and timely pay processing for all employees by verifying proper deductions and calculations. This includes processing employee compensation and ensuring all employees receive payment through their designated payment method.

Record Keeping: Maintain accurate records of employee attendance, hours worked, and absences. Record all payments in accessible databases and create written reports on a monthly basis. Manage and maintain all payroll record per retention guidelines. Continuously maintain payroll guidelines through updating policies and procedures.

Compliance and Reporting: Manage quarterly and year-end tax reporting, including W-2s and W-2Cs, 940 941s, T4, and GST/HST, ensuring compliance with country, federal state, and province regulations. Work with key stakeholders to ensure all imputed income is captured and appropriately reported. Manage the annual 401k audit process. Prepare and submit reports on payroll operations and compliance. Ensure confidentiality and security of payroll information. Complying with country, federal, state, province, and local legal requirements by proactively studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

Process Efficiency: Implement and maintain payroll best practices to improve efficiency, including leveraging the payroll processing technology to introduce workflows and eliminate manual or offline processes. Update payroll processes and procedures in collaboration with Accounting and People & Culture teams.

General Ledger Management: Prepare the payroll general ledger posting, ensuring proper coding of all transactions in compliance with the firm’s business rules.

Payroll Reconciliation: Evaluate each payroll and prior to processing to identify discrepancies and rectify errors before posting the payroll. Post payroll processing, reconcile posted payroll and resolve discrepancies or errors.

Team Management: Supervise payroll staff, providing guidance and support to ensure efficient payroll operations. This includes training new employees and managing performance.

QUALIFICATIONS AND EDUCATION

The ideal candidate has a strong background in payroll administration, excellent attention to detail, and a deep understanding of payroll tax laws and regulations.

• Proven recent and relevant work experience as a Payroll Supervisor or similar Accounting or Finance role with Payroll processing responsibilities.
• Strong knowledge of full-cycle payroll processing within the U.S. and Canada
• Proficiency in Microsoft Excel is essential, experience processing payroll via Paylocity is desired

• Certified Payroll Professional (CPP) Certification is preferred
• BSc/BA in business, accounting or relevant field is desired

If you have a disability and you need any support during the application process, please contact hr.resume@sagepub.com All qualified applicants are encouraged to apply.

Pay Transparency & Benefits Package:

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect. Sage is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at Sage is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations.  Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you'll still apply as there may be other positions that better align.

In addition to compensation, Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, Sage offers financial support for bachelor's and graduate-level degree programs as well as learning for personal interest.

Sage offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 Sage employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Diversity, Equity, and Inclusion

Sage Publishing is committed to being an inclusive employer where all individuals are treated with fairness and respect, regardless of age, disability, gender identity, marriage and partnership status, pregnancy and parental responsibilities, race, religion and belief, sex, or sexual orientation.

We believe that diversity is a cornerstone of a vibrant culture. We want Sage to be an organization where the most talented staff and high-potential staff are recruited, have the opportunity to grow, and want to work. We strive to achieve a better representation of diverse talent at all levels, including leadership, across our workforce.