Offer summary

Qualifications:

Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role., Bachelor's degree in Business Administration, Communications, or related field preferred., C2 level proficiency in English, both written and spoken., Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools..

Key responsibilities:

Triage the Executive's email inbox and respond to emails on the Executive's behalf.

Manage complex calendars, including scheduling and coordinating meetings and appointments.

Coordinate travel arrangements, including flights, accommodations, and transportation.

Prepare, proofread, and edit presentations, reports, and other documents.

Job description

We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the venture capiatal industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, update metrics in Asana and spreadsheet, expense reports, improving efficiency, and ensuring smooth day-to-day management as the business expands.

As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (HubSpot), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Schedule:

Monday - Friday 8am-5pm CST

Pay Range:

$1000-$1600 monthly based on experience

Location: This a Remote role

Duties and Responsibilities

Triage the Executive's email inbox and respond to emails on the Executive's behalf
Manage complex calendars, including scheduling and coordinating meetings and appointments
Coordinate travel arrangements, including flights, accommodations, and transportation
Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
Prepare, proofread, and edit presentations, reports, and other documents
Handle confidential and sensitive information with the utmost discretion and professionalism
Conduct research and gather information to assist in decision-making and problem-solving
Serve as a liaison between senior executives, employees, and external stakeholders
Capable of creating high-quality Standard Operating Procedures (SOPs)

Requirements

Qualifications:

Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
Bachelor's degree in Business Administration, Communications, or related field preferred
A proven track record of supporting executives in a virtual setting is required
C2 level proficiency in English, both written and spoken

Skills:

Excellent verbal and written communication skills
Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
Strong organizational and time-management abilities
Ability to multitask and prioritize tasks effectively
Vendor relationship management
Handle vendor payments and invoicing
Ability to work independently and collaboratively in a team-oriented environment
Attention to detail and problem-solving skills
High level of professionalism and discretion

Technical Requirements:

Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
Nice to have knowledge of Bluevine for ACH payments
A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
A noise-canceling headset with a microphone for clear communication.

Benefits