GEHC - Project Administrator I

Project Operations Specialist (Support and Administration)

Location: Waukesha, WI

Duration: 12 Months

This position is remote based.

Role Summary/Purpose

Provide tracking, reporting, and scheduling support to a fast-paced project management team. Look for opportunities to simplify or automate complex or time-consuming activities and drive visibility on internal actions, timing, and ownership with the commercial team.

Essential Responsibilities

• Work closely with the project management & commercial operations team to understand support needs.
• Provide timely and accurate project support to keep schedules on track.
• Display excellent communication and facilitation skills in support of projects.
• Maintain alignment between teams needing updates on support activities.
• Work with project managers, Project Management Office staff, sales leaders, commercial operations, and leadership to find and support implementation of process improvement opportunities.
• Quickly identify and proactively communicate risk with assigned tasks to ensure projects can stay on track.
• Act as an effective team coordinator during process improvement projects.
• Support creation of project status reports.
• Develop effective action plans for resolution of assigned task delays.
• Support the maintenance of tracking and delivery records.
• Support the creation and maintenance of priority lists.
• Identify, propose, and participate in the development of process improvements.

Qualifications/Requirements

• Aware of and comply with the client's Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position.
• Complete all planned Quality & Compliance training within the defined deadlines.
• Identify and report any quality or compliance concerns and take immediate corrective action as required.
• Excellent verbal, written, and communication skills.
• Proficient skills in Microsoft Office Products (i.e., PowerPoint, Word, Excel, Access, etc.).
• Proficient in soft skills necessary to provide project support.
• Negotiation skills and experience.
• Ability to make presentations (internal and external) and proficiency in presenting data insights to stakeholders.

Desired Characteristics

• Bachelor's degree preferred.
• Advanced skills in Microsoft Office Products & database systems (i.e., PowerPoint, Word, Excel, Access, etc.).
• Advanced skills in data analysis and summarizing findings.
• Change management experience.
• Results driven.
• Problem resolution skills and creativity in solution development.
• Ability to multi-task and manage competing priorities.
• Ability to work effectively in a difficult and fast-paced environment.
• Proven ability to work with ambiguity with data sets and stitch together multiple sources.
• Ability to work with little direction or supervision with a mindset for ownership of the project.
• Ability to work from a remote office.
• Willingness to travel occasionally for training or process improvement workouts.
• Demonstrated success in leading cross-functional teams.
• Healthcare, medical, hospital, or clinical environment experience.