Offer summary

Qualifications:

Experience with construction project management software, particularly Wonder Build., Strong understanding of construction industry terminology and processes., Excellent attention to detail and organizational skills for accurate invoice processing., Strong written and verbal communication skills for clear documentation..

Key responsibilities:

Manage pre-construction phase documentation and processes.

Process progress claims and invoices within 24 hours of stage completion.

Ensure all project documentation is complete and organized before each construction stage.

Support client communication and documentation throughout the project lifecycle.

Job description

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Role: Construction Operations Administrator

Join a growing construction company specializing in high-end renovations where your organizational skills will directly impact project success. You’ll be supporting a builder known for exceptional quality and trade relationships, helping systematize their pre-construction and administrative processes. This role offers the opportunity to make a significant impact by creating efficient systems while working with a team that values transparency and ownership. If you’re passionate about construction administration and want to be part of a company that consistently delivers outstanding results for their clients, this is your chance to shine.

Responsibilities:

Manage pre-construction phase documentation and processes
Process progress claims and invoices within 24 hours of stage completion
Set up and maintain stage payment schedules in Wonder Build
Ensure all project documentation is complete and organized before each construction stage
Track and document all project adjustments and variations
Maintain accurate project schedules from pre-construction through completion
Process and organize quality control certificates and compliance documentation
Support client communication and documentation throughout the project lifecycle
Assist with final council sign-offs and certification collection
Maintain systematic filing of all project-related documentation

Scope:

Pre-construction phase management and documentation
Progress claims and invoicing processes
Project schedule maintenance and updates
Quality control documentation management
Client communication support
Construction administration systems development
Project documentation organization and maintenance

Requirements

Experience with construction project management software, particularly Wonder Build for processing progress claims and invoicing
Strong understanding of construction industry terminology and processes
Excellent attention to detail and organizational skills for accurate invoice processing and stage completion verification
Proven ability to maintain systematic documentation processes for project stages and completion records
Experience with construction progress payments and stage-based invoicing
Strong written and verbal communication skills for clear documentation of variations and approvals
Ability to work independently and take ownership of tasks
Understanding of construction quality control processes, checklists, and documentation
Time management skills to process invoices within 24 hours of stage completion
Capability to verify completion of contracted scope before processing payments