Administrative Assistant II

Job Overview

The Administrative Assistant II will provide administrative secretarial support to a central department subdivision of the school system. Employees assigned to positions in this class serve as personal secretary to a certain designated central office administrator, relieving supervisors of routine administrative tasks.

Position Description

Essential Duties and Responsibilities

• Plan, initiate, assign to others or carry to completion clerical, secretarial, and administrative support activities
• Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned
• Review all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature
• Supervise subordinate clerical personnel, assigning duties and reviewing completed work for accuracy and completeness
• Compose replies to correspondence not requiring supervisor's personal attention and may sign administrator's name to correspondence of a routine nature
• Maintain supervisor's calendar, coordinate meetings and conferences, scheduling time and place, and notifying attendees
• Make travel arrangements
• Screen supervisor's telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to supervisor with pertinent background material
  
  

Supervisory Responsibilities

• None
  
  

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School diploma or GED
• Excellent typing skills and computer skills
• Proficient in all general office skills such as filing, data entry, and budget preparation
• Excellent human relation skills with the ability to professionally interact with a diverse public
• Ability to understand written and oral instructions
• Ability to communicate in a positive and effective manner
• Ability to compose written reports and professional correspondence
• Ability to make sound judgments and decisions
  
  

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• Work is performed in an office and is subject to frequent interruptions. Rescheduling and rearranging matters to meet unexpected changes is frequently required. Some assignments involve contact with disruptive students and irate parents. Some assignments are subject to completion within strict timelines and involve the potential stress associated with time-sensitive completion of tasks. Some assignments involve moderate noise levels, high volume work flow.
• This position might offer flexible work options, the incumbent might have the option to work some days in the office and some days remotely from their home at the discretion of their leader.
  
  

Primary Location

TEXAS-MISSOURI CITY

Work Locations

DESIGN & CONSTRUCTION

Job

Staff

Organization

DEPARTMENT

Position Calendar

238JUL

School Year

2024-2025

Salary Grade

404

Unposting Date

Jun 16, 2025, 11:59:00 PM