Offer summary

Qualifications:

Previous experience supporting an executive in a fast-paced environment., Excellent verbal and written communication skills., Strong organizational abilities and attention to detail., Proactive mindset with high emotional intelligence..

Key responsibilities:

Manage and track progress across key company initiatives and priorities.

Handle the Executive's complex calendar and optimize scheduling.

Attend meetings, take notes, and facilitate stakeholder communication.

Anticipate the Executive's needs and proactively solve problems.

Job description

About our client

The Sax Agency is an unorthodox, multidisciplinary creative agency passionately focused on bringing vision to life. The team is composed of culture-driven thinkers, savvy creatives, and persuasive storytellers who blend structured business practices with bold innovation. The agency’s mission is to execute clients' visions, drive scalability, and engage humans with passion and purpose.

About the role

The selected candidate will work directly with the Co-founder, serving as their right hand in managing day-to-day operations and business execution. This dynamic position combines core Executive Assistant responsibilities with strategic Chief of Staff duties, giving the individual an outsized impact on the success of the executive and the agency.

What the Role Entails

Strategic Support

Manage and track progress across key company initiatives
Set daily and weekly priorities aligned with quarterly and annual goals
Organize pre-work and ensure thorough follow-up on action items
Proficiently utilize project management tools to maintain operational efficiency

Executive Calendar Management

Manage the Executive's complex and busy calendar
Proactively optimize scheduling to maximize productivity
Coordinate domestic and international travel as needed

Meeting & Communication Support

Attend meetings, take comprehensive notes, and track action items
Facilitate stakeholder communication
Maintain confidentiality and discretion at all times

Proactive Problem Solving

Anticipate the Executive's needs and plan ahead
Prioritize and resolve conflicting needs with minimal guidance
Be resourceful and take initiative when faced with challenges

Qualifications

Previous experience supporting an executive in a fast-paced environment
Excellent verbal and written communication skills
Great attention to detail and strong organizational abilities
Proactive mindset with ability to take initiative and generate ideas
High emotional intelligence
Ability to work well under pressure and adapt quickly as priorities shift
Strong multitasking skills with an eye toward creating efficient processes
Tech-savvy, with curiosity for implementing AI as appropriate
Availability during business hours: Monday–Friday, 9am–6pm PST

What the Company Offers

Direct access to agency leadership and decision-making processes
Collaborative, creative team environment
Opportunity to build valuable executive management skills
Healthcare and 401k for full-time employees
Salary: $50,000 – $65,000/year

The Sax Agency is an equal opportunity employer committed to diversity in the workplace. The agency encourages candidates from all backgrounds to apply.

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