Offer summary

Qualifications:

Bachelor’s degree or equivalent experience preferred., 6 months to 2 years of experience in a law firm or professional services environment., Familiarity with immigration processes and filings is preferred., Proficiency in Microsoft Office Suite and case management systems like INSZoom is a plus..

Key responsibilities:

Assist with preparing various immigrant and non-immigrant visa applications.

Process I-485 and submit applications for employment authorization documents.

Maintain client files and manage incoming and outgoing correspondences.

Update information in the immigration case management system and assist with administrative duties.

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Immigration department as a Immigration Administrative Specialist located in our Warsaw Center of Excellence office (remote).

Position Summary:

This position will provide direct support to our paralegals and case coordinators. Highly collaborative group working closely together in a fast-paced environment to prepare a high volume of business immigration applications. Candidates should also be flexible to work overtime as needed.

Key Responsibilities :
• Assists with preparing petitions/applications for various immigrant visas (PERM, I-140, CP, AOS, Naturalization, etc.) and non-immigrant visas (H-1B, L, E-1/2, TN, O-1, J)
• Processes I-485 (AOS- Adjustment of Status); submits applications for (I-765) employment authorization document; travel document, replacement I-94 and I-90
• Prepares immigration filings/client correspondence including Premium Processing upgrades and I-131 (AP – Advance Parole/Travel Document)
• Assists with applications, rescheduling requests, reentry permit applications, and client Visa approval packages
• Notifies clients of receipt notices and any scheduling notices (fingerprints, interviews, etc.)
• Follows up with attorneys, paralegals, and/or clients and foreign nationals regarding case filings, as well as completed questionnaires and missing documents
• Processes incoming and outgoing correspondences, including preparing UPS mailing envelopes
• Maintains client files, including editing letters and forms
• Assists with data and time entries requests
• Updates information and uploading documents into an immigration case management system
• Requests checks and processes invoices
• Calls USCIS and DOS as requested
• Manages various administrative duties including maintaining INSZoom case management and FileSite document management databases
• Assists with light junior paralegal work when needed

Skills & Competencies:
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively and multitask.
• Excellent interpersonal skills, communication skills (oral and written), and the ability to collaborate well in a team.
•  Ability to problem-solve, use good judgment, and work under pressure to meet strict deadlines.
•  Ability to maintain high standards and seek out ways to contribute and anticipate needs.
•  Ability to handle sensitive information with discretion.
•   Familiarity with immigration processes and filings is preferred.

Qualifications & Prior Experience
• Bachelor’s degree or equivalent experience is preferred
• Minimum of 6 months to a two years experience in law firm/professional services office environment and administrative experience supporting multiple people in a fast-paced, deadline driven environment
• Prior immigration experience and/or law firm experience is a plus
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel and Outlook
• Experience with case management systems such as INSZoom is preferred