Offer summary

Qualifications:

3+ years of experience as an Executive Assistant or in a similar high-level administrative support role, Exceptional organizational skills with a proven ability to manage multiple tasks and priorities, Superior written and verbal communication skills, Expertise in Microsoft Office Suite and familiarity with project management software..

Key responsibilities:

Efficiently manage complex calendars, organize meetings, and coordinate international travel arrangements

Create, proofread, and format documents, including reports, presentations, and correspondence

Serve as the primary point of contact, facilitating communication between executives and stakeholders

Lead various special projects, ensuring timely execution and alignment with organizational objectives.

Job description

Join the vibrant team at VirtueStaff as a Executive Assistant, where you will play a crucial role in ensuring the success of our executives. This exciting position involves a blend of high-level administrative support, project management, and strategic collaboration. If you're an enthusiastic professional with stellar organizational skills and a proactive mindset, we would love to have you on board!

Your Key Responsibilities

Efficiently manage complex calendars, organize meetings, and coordinate international travel arrangements
Create, proofread, and format documents, including reports, presentations, and correspondence
Serve as the primary point of contact, facilitating communication between executives and stakeholders
Lead various special projects, ensuring timely execution and alignment with organizational objectives
Conduct comprehensive research and provide insightful analysis to inform executive decisions
Maintain strict confidentiality and handle sensitive information with integrity
Support the executive office’s daily operations by ensuring all resources are optimally utilized
Mentor junior administrative staff, fostering a culture of collaboration and learning

Requirements

3+ years of experience as an Executive Assistant or in a similar high-level administrative support role
Exceptional organizational skills with a proven ability to manage multiple tasks and priorities
Superior written and verbal communication skills
Expertise in Microsoft Office Suite and familiarity with project management software
Ability to thrive in a fast-paced environment and adapt to changing priorities
Strong understanding of corporate governance and executive protocol
Proven ability to maintain confidentiality and handle sensitive materials with discretion
Analytical mindset with excellent problem-solving abilities
Strong interpersonal skills with a collaborative approach to teamwork

Benefits