Offer summary

Qualifications:

2+ years of experience as an Executive or Personal Assistant, Proficient in English, both written and spoken, Familiarity with tools like Google Calendar, Gmail, Slack, Notion, and Zoom, Strong organizational skills and ability to manage both personal and business tasks..

Key responsabilities:

Manage the CEO's calendar and book meetings with clients and team members

Organize emails, reminders, and follow-ups to ensure effective communication

Track tasks using tools like Google Workspace and Notion

Coordinate personal appointments and handle errands as needed.

Job description

🏢 About the Role

We’re helping the CEO of a digital marketing agency hire a part-time/full-time Executive Assistant. He runs a fast-paced company focused on eCommerce growth and is looking for someone organized, reliable, and easy to work with.

Your job is to help him stay on top of communication, scheduling, and daily tasks — while also handling personal logistics like appointments, renewals, and errands. You’ll work remotely from Latin America, with flexible hours and a few check-ins each week.

🛠 What You’ll Do

You’ll help create order in the day-to-day by managing schedules, tracking tasks, and handling a mix of operational and personal support.

You will:

Manage calendar and book meetings with clients, internal team, and partners
Organize emails, reminders, and follow-ups
Track tasks across tools like Google Workspace, Slack, and Notion
Coordinate travel or personal appointments when needed
Handle errands like renewals, purchases, or light research
Keep recurring responsibilities on track (invoices, reminders, scheduling)
Write or edit short communications (confirmations, follow-ups, etc.)
Flag anything that’s falling behind and help close the loop

✅ What We’re Looking For

You don’t need to know marketing — but you should be comfortable supporting someone busy, across both work and life.

You might be a good fit if you:

Have 2+ years of experience in an Executive or Personal Assistant role
Write and speak English confidently
Stay organized without constant reminders
Are comfortable switching between personal and business tasks
Have used tools like Google Calendar, Gmail, Slack, Notion, and Zoom
Handle information with care and follow through
Are based in Latin America

🌟 Bonus Points

Experience supporting agency founders or remote executives
Familiarity with project tracking tools or productivity systems
Background in marketing or creative industries (not required)

💰 What You’ll Get

💵 Competitive salary, depending on experience and hours worked.
🕐 Part-time role with flexible hours
🌍 Fully remote (LATAM-based candidates only)
📋 Clear responsibilities and consistent expectations

🔎 Why This Role Might Be a Fit

✅ You like supporting people behind the scenes
✅ You’re flexible and don’t mind handling a variety of tasks
✅ You prefer low-drama, focused work over back-to-back meetings
✅ You enjoy helping someone stay clear and organized