Offer summary

Qualifications:

Experience in a secretarial or executive assistant role with Board level interaction., Strong written and verbal communication skills., Proficient in MS Office packages., Excellent organizational and time management skills..

Key responsabilities:

Provide secretarial, clerical, and administrative support to the team.

Schedule client meetings and ensure necessary resources are available.

Take minutes of meetings and distribute them in a timely manner.

Compile agendas and maintain oversight of actions and governance deliverables.

Job description

Home based

We are looking for a Governance Secretary to join Capita Pensions Solutions. You will provide secretarial, clerical and administrative support to the team. Be responsible for providing performance reporting and maintaining updates of risks.

You will foster strong partnerships, improving client satisfaction and experience

Job Title

Governance Secretary

Job Description

Key Accountabilities

Secretarial support
Schedule client facing meetings and ensure all required equipment and resources are available.
Take minutes of the meetings, arrange Chair approval and distribute to meeting attendees in a timely manner
Compile agendas and meeting documentation and circulate to attendees in advance on the meeting
Retain oversight of actions and governance deliverables to ensure that they are dealt with in a timely, consistent manner
Provide reminders to ensure that actions and reports/MI/data submissions are submitted on time as agreed and to make the Head of Governance & Risk aware when deadlines are missed
Collate responses from the Senior Management team and business areas for the Client reporting. Review and challenge reporting accuracy, ensuring consistency
Carry out quality check for presentation purposes before presentation to either the client, internal and external customers
Deal with Client/stakeholder queries

Essential

Experience of working in a secretarial or executive assistant role with exposure to Board level interaction that included administration support
Strong written and verbal communication skills
Proficient in the use of MS Office packages
Organisational ability
Excellent time management skills and the ability to prioritise work.
Ability to work effectively as a member of a team

Desirable

Occupational Pensions Experience
Experience of working in a Governance team
Experience of working with public sector clients

About Capita Pension Solutions

At Capita Pension Solutions (CPS) we continue to grow and evolve our Strategy & Product function. We are at another exciting point in that evolution, defining and executing CPS’s strategic goals as well as developing the next generation of market leading Products and Services. We have ambitious objectives and plans for 2025 and beyond.

What’s in it for you?

23 days’ holiday (rising to 27) with the opportunity to buy extra leave
Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more
Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

What We Hope You’ll Do Next

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you.

We’re an equal opportunity and Disability Confident employer, which means we recruit and develop people based on their merit and passion. We’re committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. If you need the job description or application form in an alternative format (such as large print or audio), or if you’d like to discuss other changes or support you might need going forward, please email Iqbal at reasonableadjustments@capita.com or call 07784 237318 and we’ll get back to you. For more information about equal opportunities and process adjustments, please visit the Capita Careers website. 

Access to Work can help candidates with a physical or mental health condition or disability to get support in the hiring process, including communication support at interviews such as a British Sign Language interpreter. If you require this support you can apply for this support at https://www.gov.uk/guidance/apply-for-communication-support-at-a-job-interview-if-you-have-a-disability-or-health-condition-access-to-work .

Location:

Home-Based - GBR

,

United Kingdom

Time Type

Full time

Contract Type

Permanent

Required profile