Offer summary

Qualifications:

2+ years of experience as an Executive Assistant or in a similar administrative role., Excellent written and verbal communication skills., Strong organizational and time management abilities., Proficiency in Google Workspace, Microsoft Office, and task/project management tools..

Key responsabilities:

Manage calendars, schedule meetings, and coordinate appointments.

Organize travel arrangements and prepare itineraries.

Assist with email management and communication follow-ups.

Support project coordination and prepare meeting agendas.

Job description

Why Assistantly:

(Remote offer for any country in LATAM)
Join the vibrant unicorn community at Assistantly, where we connect talented professionals like you with rewarding opportunities that align with your unique skills and aspirations. Partner with us to unlock your potential for meaningful career advancement and personal development. Enjoy the flexibility of remote work, competitive compensation, and a supportive environment designed for your success.

Unicorn Role Overview:
We are actively building our talent pool for skilled Executive Assistants who excel at providing high-level administrative support to executives and teams. This evergreen position means we are constantly hiring and screening qualified candidates for upcoming client opportunities. If you're detail-oriented, proactive, and thrive in a fast-paced remote work environment, we’d love to consider you for our next available role.

What You’ll Do:

Manage calendars, schedule meetings, and coordinate appointments.
Organize travel arrangements, prepare itineraries, and handle expense reports.
Handle confidential information with discretion and professionalism.
Assist with email management, communication follow-ups, and inbox organization.
Support project coordination and task tracking across departments.
Prepare meeting agendas, take minutes, and summarize action items.
Conduct online research and prepare reports or documents as needed.
Provide general administrative support to executive leadership.

Requirements

2+ years of experience as an Executive Assistant or similar administrative role.
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Tech-savvy with proficiency in Google Workspace, Microsoft Office, and task/project management tools.
Self-starter who is resourceful, adaptable, and able to work independently.
Experience working in remote environments preferred.

Tools You’ll Use:

Calendars & Documents: Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite
Communication: Slack, Zoom, Microsoft Teams (or similar)
Task & Project Management: Asana, Trello, ClickUp, Monday.com (or similar)
Email Management: Gmail, Outlook
CRMs: HubSpot, Salesforce, Zoho, Pipedrive (or similar)

Time Commitment & Schedule: