Executive Assistant (ZR_21691_JOB)

This is a remote position.

Work Schedule:

• 40 paid hours per week
  
• Monday to Friday; 6 AM to 3 PM Rolling Hills Estates, CA (PST)
  
• Includes 1 hour unpaid break
  

We’re looking for a highly organized and detail-oriented Operations Executive Assistant to build and maintain efficient systems that keep our operations running smoothly. This role is perfect for someone who thrives in creating structure, optimizing workflows, and ensuring seamless communication—all while maintaining a fun and engaging work environment!

Key Responsibilities:

1. Organizational Infrastructure & Efficiency (Top Priority)

• Design, implement, and refine organizational systems to improve efficiency.
  

• Maintain and optimize databases, document management, and internal processes.
  

• Ensure seamless coordination across teams by structuring workflows and SOPs.
  

• Identify inefficiencies and propose solutions to streamline operations.
  

• Keep track of key tasks, projects, and deadlines to ensure smooth execution.
  

2. Email & Communications Management

• Organize, prioritize, and respond to emails efficiently.
  

• Draft and proofread professional yet engaging communications.
  

• Act as a liaison for internal and external stakeholders.
  

• Maintain a structured approach to inbox and correspondence management.
  

3. General Administrative & Executive Support

• Assist with scheduling, meeting coordination, and follow-ups.
  

• Prepare reports, summaries, and documentation as needed.
  

• Provide administrative support for daily operations and special projects.
  

• Ensure all systems, tools, and documentation are up to date and easily accessible.
  

What We’re Looking For:

• Proven experience in creating and managing organizational systems.
  

• Strong ability to build structure in fast-paced or evolving environments.
  

• Excellent English communication skills (written and verbal).
  

• Highly proactive, resourceful, and able to work independently.
  

• Fun, adaptable, and positive attitude—able to balance efficiency with a great team culture!
  

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job