Remote Part-time Executive Assistant

We are seeking a highly organised, reliable, tech savvy and proactive Virtual Executive Assistant (V EA) to support a dynamic and entrepreneurial individual across key business, advisory, and personal operations. This opportunity requires 10-20 hours per week working as an Independent Contractor for a 3-month period and once settled in this has the potential to move to full-time position.

The ideal candidate must have a relevant professional degree and willing to leverage their expertise in utilising and optimising AI tools to streamline and enhance workflow efficiency.

Responsibilities:

Business & Advisory Support:

CRM & Lead Management: Ensure CRM is up-to-date, track follow-ups, and maintain accurate client records.

Meeting Coordination: Schedule calls, prepare agendas, and track action points.

Research & Summarisation: Conduct market research, generate reports, and distill insights.

Email & Calendar Management: Prioritise and manage emails, streamline scheduling, and organise daily workflows.

Event & Travel Planning: Arrange flights, hotels, and conference schedules.

Content & Knowledge Management:

Blog Post Assistance (Substack): Help structure and format blog posts, conduct research, and draft outlines.

Podcast/Video Transcription & Notes: Transform recordings into concise, actionable summaries.

Knowledge Repository Management: Organise notes, frameworks, and insights within Notion or Google Drive.

Family Office & Personal Operations Support:

Receipts Collection & Expense Management: Track receipts, invoices, and manage expense logs.

Property & Asset Management: Liaise with service providers and manage property-related administration.

Travel Coordination: Organise both personal and business travel logistics.

Supplier & Legal Coordination: Manage relationships with tax advisors, lawyers, and key service providers.

Gift & Event Planning: Source unique gifts and assist in organising personal events.

Grade 12 or similar schooling completed.

Relevent Degree i.e.  BCom, BEng, MSc

Experience: 5+ years in executive roles, supporting founders, startups, or senior executives.

Tech-Savvy: Proficiency with tools like Google Workspace, Slack, Notion, Trello/Asana, and CRM platforms.

Excellent English Communication: Strong written and verbal communication skills.

Proactive & Detail-Oriented: Anticipates needs, takes initiative, and works efficiently.

Time Zone Flexibility: Availability for some overlap with CET & South African time zones.

Tools to be used: Google Drive: Docs, Sheets, Notion, Asana, Trello, WhatsApp / Slack / Loom, ChatGPT & AI Tools

Fully remote

3-months at 10-20 hours per week

Full-time Potential: After a successful trial period, the opportunity for more hours or full-time engagement is available.

Great potential to grow with the company and be part of senior management and building the team.