Offer summary

Qualifications:

3+ years of Executive Assistant experience or similar role, Strong background in project management tools, particularly Asana, Proficiency with Google Suite and presentation software like Canva, Exceptional organizational abilities and outstanding communication skills..

Key responsabilities:

Shadow the founder during strategic work sessions to identify automation opportunities

Transform dictated ideas and emails into well-structured tasks and documents

Manage critical repetitive tasks and assist with travel planning

Ensure the founder’s workflow remains efficient by anticipating needs.

Job description

This is a remote position.

Schedule:

38 hours per week
Monday to Thursday; 8am to 5pm (includes 1 hour unpaid break) Eastern Time
Friday; 9am to 3pm (includes 30 minutes paid break) Eastern Time

Client Timezone: Pittsfield, MA

Client Overview

Join a thriving wellness enterprise at the forefront of the yoga and meditation industry! This dynamic organization operates three exciting ventures: an innovative yoga and meditation app created by a master teacher with 25 years of experience, the largest yoga festival in the northeastern United States, and a groundbreaking new software platform connecting yoga teachers and studios. As this wellness ecosystem continues to expand, they’re seeking a talented Executive Assistant to support their visionary founder in bringing mindfulness and wellness to more people across the globe. This is your chance to be part of a mission-driven organization making a meaningful impact in the health and wellness space!

Job Description

As Executive Assistant to the founder, you’ll serve as the crucial right hand to a creative entrepreneur who’s building multiple successful businesses in the wellness industry. This dynamic role offers incredible variety - one day you might be helping prepare for a major investor pitch, the next you could be streamlining systems to help yoga studios receive marketing materials, or transforming inspired ideas into actionable projects. You’ll be the essential link that helps turn vision into reality, managing the day-to-day operations that keep these growing companies running smoothly. If you thrive in a fast-paced environment where no two days are the same, enjoy working with cutting-edge tools and technology, and are passionate about helping wellness businesses succeed, this position offers tremendous growth potential and the satisfaction of supporting meaningful work that improves people’s lives.

Responsibilities

Shadow the founder during strategic work sessions to identify opportunities for automation and create efficient workflows in Asana
Transform dictated ideas, sales promotions, and emails into well-structured tasks, projects, and documents
Proactively review emails and project management systems to ensure timely responses and highlight urgent matters
Convert creative whiteboard concepts into organized, actionable documents
Process yoga class transcripts through AI tools to craft engaging newsletter drafts
Prepare and update presentation slide decks for pitch meetings using Canva
Manage critical repetitive tasks such as adding studio partner addresses to the USPS system
Assist with travel planning and logistics for teaching engagements and business trips
Help organize and prioritize tasks across multiple business ventures
Ensure the founder’s workflow remains efficient by anticipating needs and removing obstacles

Requirements

3+ years of Executive Assistant experience (or similar) with a strong background in project management tools, particularly Asana
Proficiency with ActiveCampaign or similar email marketing platforms
Excellent skills with Google Suite and presentation software like Canva
Ability to work Eastern Time zone hours
Experience with the Mac/Apple ecosystem
Exceptional organizational abilities and attention to detail
Outstanding written and verbal communication skills
Self-motivated with the ability to anticipate needs and take initiative
Comfort with learning and adapting to multiple software platforms
Background or interest in yoga, meditation, or the health/wellness industry preferred
Ability to thrive in a dynamic environment supporting multiple business ventures simultaneously
Creative problem-solving skills and a proactive approach to challenges

Core Software:

Asana, Active Campaign, Quickbooks, Google Suite, Sheets/Excel, Square Space, Canva, Stripe, Slack

Secondary Software

Riverside.fm, Stripe Atlas, Carta, Zoom,

Core Values of Our Work Culture:

Entrepreneurial Ideas: everyone on the team should think like an owner and contribute ideas that can improve the business at any time.

Champion's Mentality: Following through on a project from start to finish. If someone isn't getting you what you need you ping them until they do. You don't just draw up the play, you get it into the end-zone no matter what and carry the team on your shoulders.

Speed: We don't let perfection be the enemy of doing good work. Doing a lot of reps of good work with constant learning turns into GREAT work over time.

Loving Yoga: If you don't personally enjoy yoga and meditation and have a lived experience of that lifestyle then you can't work here, it just won't work.

Come Prepared: If you call a mtg then you must have an agenda. AND be ready to dive in and work in mtgs. No mtgs to talk about work. We meet to make presentations, make decisions, or do the work in the mtg.

Tech Forward: If you aren't using AI everyday then you are gonna be too slow. You know how to look for and use technology to automate processes.

Expertise: You are either already an expert in your field or you are spending your free time listening to podcasts, reading blogs, and taking courses to be better at what you do. If you don't have a desire to do what you are doing at a high level then you should follow your passions into another job.

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