Offer summary

Qualifications:

Proven experience as an Executive Assistant or in a similar operational support role., Strong proficiency in MS Office 365 and familiarity with CRM tools like Trello or HubSpot., Excellent communication and interpersonal skills with strong organizational abilities., Ability to work independently and manage time efficiently in a fast-paced environment..

Key responsabilities:

Provide high-level administrative support to senior management, ensuring their needs are met.

Manage calendars, coordinate meetings, and prioritize appointments effectively.

Assist in defining the role's scope and responsibilities while collaborating with leadership.

Track action items from meetings and proactively resolve administrative issues as they arise.

Job description

This is a remote position.

A well-established strategic learning and change management consultancy is seeking a proactive and detail-oriented part-time Executive Assistant to play a key role in shaping and pioneering a new Executive Support Assistant position within the organisation. This is a fully remote, independent contracting position with assistance required for approximately one to two months, on a flexible basis. The client is looking for the right person for the role and is willing to accommodate their availability to ensure a good fit.

This role is designed to help establish the full-time Executive Support Assistant role profile and workload. You will play a key role in shaping the future of this position while directly assisting senior management. The ideal candidate will thrive in a dynamic, fast-paced environment and take a hands-on approach to ensure the Operations Manager and MD can focus on their core tasks and strategic goals.

Key Responsibilities:

Provide high-level administrative support to the Operations Manager and MD, ensuring their day-to-day needs are efficiently met.
Assist in defining the scope, profile, and key responsibilities of the role, collaborating with leadership to refine role expectations.
Manage calendars, coordinate meetings, and ensure appointments are effectively prioritised and organised.
Communicate between internal teams, external partners, and stakeholders to ensure smooth operations.
Assist in preparing reports, presentations, and documents for meetings.
Track action items from meetings, ensuring deadlines are met, and follow-ups are completed.
Proactively resolve administrative and operational issues as they arise.
Support project management using CRM tools such as Trello, HubSpot, or similar systems.
Handle sensitive and confidential information with discretion.
Anticipate the needs of the MD and Operations Manager to ensure smooth daily operations.

Requirements

Key Skills & Experience:

Proven experience in an Executive Assistant or similar PA/operational support role.
Strong proficiency in MS Office 365 (Outlook, Word, Excel, PowerPoint).
Familiarity with CRM tools such as Trello, HubSpot, or similar systems.
Strong organisational skills with the ability to multitask and prioritise effectively in a fast-paced environment.
Excellent communication and interpersonal skills.
Ability to work independently, manage time efficiently, and take initiative.
Experience in supporting senior executives is highly advantageous.
Strong problem-solving skills and the ability to adapt to evolving priorities.

Personal Attributes:

Self-starter with a proactive mindset and ability to take ownership of the role.
Strong work ethic with a commitment to getting things done.
Highly adaptable with the ability to manage multiple tasks and deadlines simultaneously.
Comfortable working independently in a fully remote environment.

Why This Role Is Perfect for You:

This is a unique opportunity to help shape a new role and make it your own while supporting senior executives.
You will work in a fast-paced, challenging, and exciting environment, contributing directly to the success and growth of the company.
The role offers flexibility and independence, with the chance to make a significant impact on the organisation.

Benefits

This is a fully remote, independent contracting position with assistance required for approximately one to two months, on a flexible basis. The client is looking for the right person for the role and is willing to accommodate their availability to ensure a good fit.

Salary:

Negotiable

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