Executive Assistant

Capgemini is seeking a highly motivated and detail-oriented Executive Assistant for a top 10 US Insurance Carrier.

Our Client is one of the United States’ largest insurers, providing a wide range of insurance and financial services products with gross written premiums well over US$25 Billion (P&C). They proudly serve more than 10 million U.S. households with more than 19 million individual policies across all 50 states through the efforts of over 48,000 exclusive and independent agents and nearly 18,500 employees. Finally, our Client is part of one the largest Insurance Groups in the world.

Job Summary

The Executive Assistant provides moderate to advanced, often confidential support to company executives by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned. Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.

Responsibilities

• Handles general inquires; refers more complex inquiries to appropriate department or individual.
• Uses good judgment and operates with a customer-centric approach to problem solving.
• Organizes executives calendars and prioritizes requests as needed. Schedules and coordinates meetings,
  appointments and other activities. Contacts individuals to communicate schedule changes. Assists in compiling
  meeting agendas and speeches, etc.
• Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of
  executive. Helps to prepare charts, graphs, tables, as necessary.
• Uses discretion in answering and screening telephone calls and emails as appropriate.
• Receives and assigns incoming mail to appropriate individual.
• Retrieves files and materials needed to address action items in mail/emails
• Maintains records, confidential files, and hold/diary system.
• Does follow-up work as needed.
• May requisition, distribute and maintain supplies.
• Prepares expense reports and handles payments for expense items.

Requirements

Total Work Experience: minimum 4-6 Years

Work Experience in This Field: minimum 1-3 Years - Preferred: 4-6

English Proficiency: Fluent (oral and written)

Required Education: Should have a high school diploma or equivalent at least

Skills:

• Intermediate to advanced proficiency in Microsoft Office Suite, including Word, Excel, Power Point and Outlook.
• Ability to type accurately using standard business vocabulary and grammar.
• Excellent organization and time management skills.
  

Benefits

This position comes with competitive compensation and benefits package:

1. Competitive salary and performance-based bonuses
2. Comprehensive benefits package
3. Career development and training opportunities
4. Flexible work arrangements (remote and/or office-based)
5. Dynamic and inclusive work culture within a globally reknowned group
6. Private Health Insurance
7. Pension Plan
8. Paid Time Off
9. Training & Development

About Capgemini

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 340,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group €22.5 billion in revenues in 2023.

https://www.capgemini.com/us-en/about-us/who-we-are/