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Executive Administrator

fully flexible
Remote: 
Full Remote
Contract: 
Full time
Work from: 
Hong Kong

Offer summary

Qualifications:

Minimum 3 years of experience in administration, cashiering, or operations support., Proficiency with Google Workspace, Notion, Slack, and other modern remote collaboration tools., Detail-oriented, proactive, and able to handle cross-functional tasks independently., Previous experience at a Big Four accounting firm or top-tier international consultancy is preferred..

Key responsabilities:

  • Manage daily expense tracking, employee reimbursements, and bank transaction records.
  • Assist with employee onboarding, offboarding, contract management, and record keeping.
  • Coordinate business travel and daily office procurement, and schedule internal meetings.
  • Assist in maintaining legal and compliant operation of the company across multiple jurisdictions.

DoraHacks logo
DoraHacks Startup https://dorahacks.io
11 - 50 Employees
See all jobs

Job description


Responsibilities
  • Finance & Cashier Support
  • Manage daily expense tracking, employee reimbursements, and bank transaction records
  • Assist external accountants or internal finance team with monthly bookkeeping and reconciliation
  • Support annual audit preparation and ensure financial compliance

  • HR & Administrative Support
  • Assist with employee onboarding, offboarding, contract management, and record keeping
  • Help maintain performance and leave tracking systems
  • Coordinate business travel (flights, hotels, visas) and daily office procurement
  • Schedule internal meetings, prepare meeting notes, and follow up on action items

  • Entity & Compliance Management
  • Assist in maintaining legal and compliant operation of the company across multiple jurisdictions
  • Liaise with external service providers such as accounting firms, banks, legal advisors, and tax agents

    • Requirements
  • Minimum 3 years of experience in administration, cashiering, or operations support
  • Proficiency with Google Workspace, Notion, Slack, and other modern remote collaboration tools
  • Detail-oriented, proactive, and able to handle cross-functional tasks independently
  • Comfortable working in a fully remote setup with strong self-discipline and time management skills
  • Previous experience at a Big Four accounting firm or top-tier international consultancy is preferred.
    •

    Required profile

    Experience

    Spoken language(s):
    English
    Check out the description to know which languages are mandatory.

    Hard Skills

    Compliance ManagementOperations Support SystemsCompany AdministrationCash RegisterGoogle WorkspaceBookkeepingNotion (Software)Slack (Software)

    Other Skills

    • Time Management
    • Detail Oriented
    • Proactivity
    • Self-Discipline
    Are you interested?

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