Offer summary

Qualifications:

1+ years of experience as an Executive Assistant or similar role., Excellent written and verbal English communication skills., Strong organizational and multitasking abilities with high attention to detail., Proficiency in office tools like Google Workspace and Microsoft Office..

Key responsabilities:

Manage personal and professional tasks for the executive with discretion.

Organize and respond to emails, schedule meetings, and coordinate calendars.

Handle logistics such as travel bookings and event planning.

Maintain accurate documentation through databases and spreadsheets.

Job description

Our client is looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and personal support. This role requires strong attention to detail, excellent communication skills, and the ability to multitask efficiently. The ideal candidate is self-sufficient, resourceful, and thrives in a fast-paced environment, handling a variety of executive and logistical tasks with professionalism and discretion.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM EST

Key Responsibilities

Act as a right hand to the executive, managing personal and professional tasks with discretion and efficiency.
Monitor, organize, and respond to emails, schedule meetings, and ensure seamless calendar coordination.
Handle flight and hotel bookings, event reservations, order placements, and other logistics-related tasks.
Maintain up-to-date databases, spreadsheets, and records to ensure organized and accurate documentation.
Conduct research and compile target lists, supporting business development efforts.
Keep track of ongoing tasks, follow up on action items, and ensure deadlines are met.
Handle additional ad hoc administrative duties as required.

What Success Looks Like

The executive’s schedule and tasks are well-managed, enabling them to focus on high-priority initiatives.
Meetings are well-organized, and emails are sorted, prioritized, and responded to in a timely manner.
Travel, orders, and event planning are executed smoothly without last-minute issues.
Records, spreadsheets, and research lists are maintained with precision.
Tasks are handled efficiently with minimal need for oversight.

Qualifications

1+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
Excellent written and verbal English skills – clear, professional communication.
Strong organizational and multitasking skills, with high attention to detail.
Proficiency in office tools (Google Workspace, Microsoft Office, etc.).
Experience in market research and target list building is advantageous.
Ability to create polished presentations and documents.
Friendly, professional, and solution-oriented mindset.
Self-sufficient and adaptable, able to work independently with minimal direction.

Opportunity
This is an exciting opportunity for a dedicated Executive Assistant to take on a diverse and impactful role, helping an executive stay organized and focused on business growth. If you are highly proactive, tech-savvy, and thrive in an executive support role, we encourage you to apply!