Offer summary

Qualifications:

2+ years of experience as an Executive Assistant or in Business Operations support., Strong project management skills and experience with PM tools., Excellent English communication skills, both written and verbal., Familiarity with Google Suite, Slack, and task management tools..

Key responsabilities:

Schedule and manage calendars, including meeting coordination and agenda preparation.

Provide meeting preparation support, including taking notes and tracking action items.

Create and refine documentation such as reports and presentations as needed.

Act as a liaison between executives and teams, ensuring effective communication and follow-ups.

Job description

Join GrowthAssistant as Executive/Business Operations Assistant!

We’re looking for a highly organized and proactive Executive / Business Operations Assistant to support leadership with scheduling, documentation, and coordination tasks. If you thrive in a fast-paced, detail-oriented environment and enjoy problem-solving, this role is perfect for you! You'll help manage calendars, assist with research and documentation, and ensure smooth communication between executives and teams.

Salary Range: PHP 70,000 - 80,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

Work Set-up: Permanent Work From Home
Bonuses:
- Attendance Bonus of $ 25 for every monthly perfect attendance
- Performance Bonus
- Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
- Referral Bonus of $ 300 for every successful referral
Holiday Paid Time Off (PTO) for 7 days in a year
Paid Time Offs (PTO) for 6 days in a year
Healthcare Plan

Key Responsibilities

Calendar & Meeting Coordination – Schedule/reschedule meetings, manage time zones, and prepare daily agendas.
Meeting Preparation & Follow-Ups – Provide pre-meeting briefings, take meeting notes, summarize discussions, and track action items.
Documentation Support – Create and refine 1-pagers, small decks, and reports as needed.
Communication & Coordination – Act as a liaison between executives and teams, managing follow-ups and paperwork.
Research & Process Improvement – Conduct research online (including ChatGPT), merge docs in Adobe, and learn new tools quickly.
Project & Task Management – Assist with small operational projects and utilize project management tools effectively.

Must Haves

2+ years of experience as an Executive Assistant or in Business Operations support.
Strong project management skills and experience with PM tools.
Basic to intermediate Excel skills.
Excellent English communication (both written and verbal).
Familiarity with Google Suite, Slack, and task management tools.
A fast learner with a problem-solving mindset who can work independently.
Tech-savvy, detail-oriented and service-oriented with a positive attitude.
Ability to work PST hours (Pacific Standard Time).

Nice to Have

Experience with Medicare/Medicaid enrollment or health insurance admin processes.
Background in working with medical providers or healthcare operations.

If you're ready to take on a high-impact operations role and support executives in a fast-paced environment, apply today!

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