Opus Agency partners with world-shaping brands to catalyze movements through four types of shared experiences—brand, customer, employee, and digital. With our clients, we form and fuel how people relate, think, work, and live by bringing them together at the intersection of events, content, and community. It is here that brands accelerate momentum, and we all fuel lasting impact. Built across four decades, our end-to-end capabilities scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. As the flagship of The Opus Group, our teams are outperforming from hubs throughout the United States, in the heart of London, and around the world. For category creators and global brands across financial services, healthcare, and technology, including Amazon, Google, Microsoft, Salesforce, and many more, we accelerate the power of shared experiences to shape the world. Ready to be moved? Join in at opusagency.com

Description

Position at Opus

Job Title: Sr. Event Coordinator

Group/Team: Opus - London office

Reports to: Senior Event Manager

Location: London/Hybrid/Remote

Employment Type: FT, salaried

Travel Requirements: 20-25%

WHO WE ARE

OPUS AGENCY

Opus Agency is a future-forward full-service Global Events Agency with over 325 team members in the United States and the United Kingdom. As we look ahead to 2025 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.

Our Event Management team plays a critical role in this vision, partnering with world-shaping brands like Amazon, Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don’t just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As a Sr. Event Coordinator, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.

WHAT WE ARE LOOKING FOR

We are searching for a Sr. Event Coordinator to join our Opus team. This role will be essential to the event's success by supporting the Project Lead to keep stakeholders, internal teams, vendors, and additional contributors to task and budget, whilst helping to drive seamless execution. Sr. Event Coordinators support the Project Lead to ensure that client needs are anticipated and exceeded by updating planning schedules, providing call and meeting minutes/notes, researching and booking vendors/contractors, and implementing Opus processes to deliver unique experiences.

Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

YOU SHOULD HAVE

2+ years of Senior Coordinator experience preferably within the event industry
Bachelor's Degree (B.A.) preferred
Supporting on the delivery of events with complex workstreams or programs at a large scale (e.g., 750+ attendees in person) Please specify events worked on and role in CV.

ESSENTIAL RESPONSIBILITIES

Exhibits strong critical thinking, multi-tasking, and problem-solving capabilities.
Ability to anticipate areas of risk and implement creative solutions.
Effectively manages a high volume of work and consistently provides a high quality of work output.
Co-ordinates project team meetings on a regular basis with all members of the project team whilst keeping track of project progress, challenges, and solutions, and taking and distributing meeting minutes
Supports tracking of event budgets, to prevent budget overruns
Maintains independent working relationships and establishes excellent customer service with clients and vendors.
Negotiates with vendors to achieve higher caliber service and/or cost savings on behalf of the client.
Maintains a thorough knowledge of Opus best practices and overall agency operations.
Actively participates and contributes to department meetings, training, initiatives, and committees.
Able to effectively prioritize tasks, whilst owning the project timelines/critical path and providing updates as necessary to keep the team to task
Maintains clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures.

COMPETENCIES

Understanding of event cycles
Creative problem-solving skills
Relationship builder
Project / Task Management
Autonomy / Self-Direction
Professional written & verbal communication
Microsoft Office & Google suite program experience
Displays strong organizational, and analytical capabilities
Project management skills
Cross-functional team / agency awareness
Delivering seamless execution
Demonstrate strong verbal and written communication, presentation skills, email & memo writing
Ability to effectively prioritize workload on multiple projects & events simultaneously
Successfully perform in high stress, fast-paced environment
Accept changes with short notice and tolerate frequent interruptions
Ability to maintain high levels of confidentiality
Work cooperatively with other employees, vendors, and clients
Portray professional presence through superior communication, presentation, promptness, and appearance

WHAT YOU CAN EXPECT IN RETURN

Full time position
Opportunities for growth and development
Health & dental insurance options
London Bridge office with rooftop working and social spaces
Hybrid/remote working flexibility
Regular team social occasions
Extended Bank holiday weekends in May and August
Christmas and New Year period office closure

Physical Requirements:

Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sr. Event Coordinator

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