Opus Agency partners with world-shaping brands to catalyze movements through four types of shared experiences—brand, customer, employee, and digital. With our clients, we form and fuel how people relate, think, work, and live by bringing them together at the intersection of events, content, and community. It is here that brands accelerate momentum, and we all fuel lasting impact. Built across four decades, our end-to-end capabilities scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. As the flagship of The Opus Group, our teams are outperforming from hubs throughout the United States, in the heart of London, and around the world. For category creators and global brands across financial services, healthcare, and technology, including Amazon, Google, Microsoft, Salesforce, and many more, we accelerate the power of shared experiences to shape the world. Ready to be moved? Join in at opusagency.com

Description

Position at Opus

Job Title: Production Coordinator

Group/Team: Production & Creative (London)

Reports to: Director, Production & Creative

Location: Hybrid (London)

Employment Type: Full Time

Travel Requirements: Up to 30% annually

WHO WE ARE

Opus Agency is a future-forward full-service Global Events Agency with over 325 team members in the United States and the United Kingdom. As we look ahead to 2025 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.

Our Production team plays a critical role in this vision, partnering with world-shaping brands like Amazon, Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don’t just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As a Production Coordinator, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.

WHAT WE ARE LOOKING FOR

We are searching for a Production Coordinator to join our team based in London. This position will be responsible for assisting with project workflow, providing support for the projects during pre-production and at the live events. This role assists the vast network of Production Contractors and with the operational aspects of Production at Opus to ensure the department is aligned with Opus Best Practices.

Successful candidates will be able to creatively and quickly resolve issues, be an effective team member, and provide coordination support for all events. Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

YOU SHOULD HAVE

2+ years of event experience, preferably in event production or corporate event related fields
Excellent computer skills including MS Office and Google Suite
(Excel/G-Sheets is a required skill, PowerPoint/G-Slides is preferred to a moderate level)
Highly detailed and able to multi-task as a Self-Starter
Effective written and verbal communication skills

ESSENTIAL RESPONSIBILITIES

Liaise and consult internally with Opus teams on current and future production projects
Attending internal and client facing meetings, ability to take and issue meeting notes, address actions and communicate these with the London based team
Executive Producer & Senior Producer support (develop production schedules, manage team travel, assist with workflow and process, documenting methodologies and best practices back to the team, develop agendas)
Interface as requested by team members with other supplier workflow and deliverables
Maintain department file administration
Supplier & Contractor database maintenance
Manage post event archiving and back ups

COMPETENCIES

Leadership
Analytical Skills
Decision-Making
Ethics, Integrity, Values

WHAT YOU CAN EXPECT IN RETURN

Full time position
Opportunities for growth and development
Health & dental insurance options
London Bridge office with rooftop working and social spaces
Hybrid/remote working flexibility
Regular team social occasions
Extended Bank holiday weekends in May and August
Christmas and New Year period office closure

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS:

Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. This does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

Opus Agency does not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Production Coordinator

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