Administrative Assistant III

Job ID 2501929

Location RESTON, VA, US

Date Posted 2025-02-14

Category Administration

Subcategory Administrative Assistant

Schedule Full-time

Shift Day Job

Travel No

Minimum Clearance Required Interim Secret

Clearance Level Must Be Able to Obtain Secret

Potential for Remote Work No

Description

Who We Are and What We Do

SAIC Security professionals support a collective of over 24,000 employees extending across 20 countries. Our employees are our core, bolstered by 15,000 clearances, working across numerous classified and unclassified locations. We pride ourselves on cultivating a workplace environment that encourages proactive thinking and fosters strong internal collaborations. Our dedication is deeply rooted in the professional growth of our team through comprehensive upskilling programs, targeted training initiatives, and consistent mentoring opportunities, all designed to nurture a diverse pool of talent. Additionally, we maintain an active presence in the security community, positioning ourselves as visible and influential thought leaders who shape industry standards and best practices. Our offerings encompass a full spectrum of security functions, including business group support, personnel security, information assurance, insider threat, counterintelligence, physical security, crisis management, international security, and more. Our robust internal processes, from security awareness training to internal audits, data analytics and internal proposal support, ensure we maintain an edge in compliance and risk mitigation.

We are not just a compliance function; we are enablers of profitable growth, proactive partners to business groups, assessors of risk, inspirers of people, and champions of efficiency and agility. Our approach is holistic --we grow, develop, diversify, and retain talent while leading the industry in the industrial security mission. We are visible thought leaders and proactive educators, committed to executing with precision and speed, underscoring our reputation as a security powerhouse driving the future of government.

If you see yourself as being a part of this culture, we invite you to apply!

Position Summary

The Administrative Assistant III will play a critical role in supporting the Chief Security Officer and her direct reports. The successful candidate will be responsible for coordinating and scheduling meetings, preparing and submitting expense reports, and performing other administrative duties as assigned. This position requires a high degree of professionalism, discretion, and the ability to handle sensitive information.

This position is 100% remote, with intermittent onsite support at Reston VA HQ.

Key Responsibilities

• Coordinate and schedule meetings for the Chief Security Officer and her direct reports, ensuring all logistics are handled efficiently.
• Assist with onboarding and offboarding activities of all new hires into the security department.
• Coordinate anniversaries and other forms of recognition.
• Prepare and submit expense reports for all CSO direct reports in a timely and accurate manner.
• Manage the CSO's calendar, including arranging travel itineraries and accommodations.
• Assist with the preparation of documents, presentations, and reports.
• Maintain a well-organized filing system for easy access to important documents
• Support in the planning and execution of team events and functions.
• Provide general administrative support such as placing orders.
• Conduct research and gather information as required for various projects.
• Perform other administrative duties as assigned to support the overall functionality of the security department.
  
  

Qualifications

Required Education and Qualifications

• Ability to obtain and maintain a minimum of a Secret clearance.
• High School and five (5) years or more related experience.
• Must be willing to be available 24/7 for on-call duties in order to uphold our commitment to continuous operational readiness, which includes providing SAIC a mechanism for which to contact you. Flexible schedules are available on a case by case basis with supervisor approval. In addition, candidate must be willing to provide on-site support commensurate with the duties as assigned.
• Must have expert level knowledge of Microsoft Office Products including MS Teams.
• Prior experience working as an Administrative Assistant supporting Executives.
  
  

It is preferred that our ideal candidate possess the following soft-skills

• Collaborative Mindset Ability to work effectively within a team, contributing ideas and supporting colleagues to achieve common goals.
• Conflict Resolution Proficiency in identifying, addressing, and resolving conflicts within the team in a constructive manner to include having difficult conversations professionally.
• Flexibility and Adaptability Willingness to adapt to team needs, including taking on various roles and responsibilities as required.
• Supportive Attitude Demonstrates a supportive and cooperative attitude towards team members, helping to create a positive team environment.
• Cultural Fit Alignment with the company's values and culture of Integrity, Innovation, and Inclusion.
• Customer Focus Strong customer focus, ensuring that communication and teamwork efforts are aligned with delivering exceptional service to clients and stakeholders.
• Effective Verbal Communication Strong verbal communication skills, capable of articulating ideas clearly and effectively to diverse audiences.
• Active Listening Ability to actively listen to others, understand their perspectives, and respond appropriately.
• Written Communication Excellent written communication skills, with the ability to produce clear, concise, and accurate documentation and emails.
• Presentation Skills Experience in delivering presentations and facilitating meetings, ensuring that key points are conveyed clearly and engagingly.
• Feedback Mechanism Ability to give and receive constructive feedback, helping to improve individual and team performance.
  
  

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.