Half-day Payroll Specialist

Processing Payroll Transactions

• Reviewing and entering time and attendance records on Jarrison system

• Checking for payroll discrepancies (e.g., incorrect hours, missing approvals)

Employee Support

• Responding to employee inquiries about payroll, deductions, and payslips

• Addressing issues related to tax withholding, benefits deductions, or direct deposits

Compliance Checks

• Ensuring payroll entries align with company policies and labour laws

• Updating tax codes or employee records as needed

Coordinating with HR & Finance

• Communicating payroll-related changes (new hires, terminations, promotions)

• Ensuring accurate payroll data is captured in HR and accounting systems

Weekly Tasks:

Payroll Preparations

• Validating timesheets and overtime hours

• Reviewing payroll adjustments (bonuses, commissions, deductions)

• Ensuring all approvals are completed before payroll processing

Reconciling Payroll Data

• Comparing payroll reports with HR records to verify accuracy

• Checking bank deposits and ensuring payment readiness

Compliance & Reporting

• Reviewing tax filings and deductions for accuracy

• Preparing reports for management on payroll expenses

Handling Payroll Queries

• Resolving payment disputes or payroll errors

• Addressing last-minute payroll changes (e.g., salary corrections)

Monthly Tasks

Payroll Processing & Reporting

• Running and finalising payroll for all monthly salaried employees

• Generating and distributing payslips or payment summaries

• Ensuring all statutory deductions (e.g., UIF, PAYE, medical aid contributions) are processed

Bank Transfers & Deductions

• Confirming direct deposits have been successfully processed

• Managing third-party payments (pension funds, garnishments, union fees)

Tax Filings & Compliance

• Preparing and submitting payroll tax returns

• Reconciling payroll tax payments with financial statements

Audits & Record Keeping

• Maintaining accurate payroll records for compliance and audits

• Conducting internal payroll audits to identify discrepancies

Performance Analysis & Forecasting

• Reviewing and reporting on payroll trends (overtime, absenteeism costs, salary changes)

• Preparing reports for finance on salary expenses vs. budget