Job description

PMA Companies is seeking a detail-oriented and organized Human Resources Systems and Payroll Specialist to join our HR team. This role will collaborate closely with the Director and Manager of HRIS and Payroll to support the smooth operation of our HR and payroll processes. The ideal candidate will be responsible for managing employee data changes, providing end-user system support for HRIS applications, and assisting in payroll processing.

HRIS Systems Support & Reporting

Provide advanced support for HR and payroll systems, troubleshooting complex issues and assisting users with system navigation.
Collaborate with HRIS and Payroll teams to ensure the effective functionality of HRIS applications.
Support system updates, enhancements, and new features, including testing and assisting end users during transitions.
Generate and analyze key reports (e.g., payroll summaries, employee status reports) to ensure compliance and data accuracy.
Conduct regular data audits to maintain data integrity across HRIS and payroll systems.

Employee Data Management

Oversee the accurate processing of employee data changes within HRIS, including new hires, terminations, promotions, and other lifecycle events.
Ensure timely updates reflecting changes in payroll, benefits, and related HR systems.

Payroll Processing Support

Assist in the preparation and accurate processing of payroll, ensuring timely updates for new hires, terminations, pay changes, and deductions.
Collaborate with the Payroll team to resolve discrepancies and ensure compliance with applicable wage and hour laws.
Maintain accurate payroll records and ensure updates are completed in a timely manner.

Process Improvement & Documentation

Contribute to continuous improvement by identifying inefficiencies and recommending best practices for HRIS and payroll processes.
Assist in developing and maintaining documentation for HR systems and payroll processes, ensuring clarity and consistency.

Collaboration & Communication

Work closely with the Director and Manager of HRIS and Payroll to ensure seamless integration between HR applications and payroll systems.
Provide clear and timely communication to employees and departments regarding payroll and system-related inquiries.
Demonstrate commitment to the Company’s Code of Business Conduct and Ethics, applying knowledge of compliance policies, procedures, and applicable laws in the performance of job responsibilities.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Information Systems preferred
2+ years of experience in HRIS, payroll, or related fields.
Experience with HRIS systems; UKG Pro WFM preferred.
Strong understanding of HR data management, payroll processes, tax regulations, and compliance requirements.
Excellent attention to detail with the ability to accurately input and manage large volumes of data.
Strong analytical and problem-solving skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Proficiency in Microsoft Suite and Office tools; experience with report generation and analysis.
Effective communication skills, both written and verbal, with the ability to assist end-users and collaborate with team members.
Strong organizational skills and the ability to work independently and as part of a team.
Knowledge of federal and state wage and hour laws and regulations.
Familiarity with benefits administration systems and processes.
Previous experience in a similar role in a medium to large organization.

Required profile