Contract Specialist - Procurement

We are seeking a highly organized and proactive Contract Specialist, Procurement to join our dynamic Legal team at Top Hat! This role reports directly to the Senior Director, Legal & Data Privacy Officer. In this role, you will play a critical part in managing the procurement function at Top Hat, including sourcing and negotiating terms with potential vendors for Top Hat, reviewing vendor contracts, and supporting cross-functional teams to ensure efficient onboarding of vendors into Top Hat's systems.

If you enjoy negotiating, networking, and working with a wide variety of tools, technologies, and teams, this role is for you!

About the gig:

• Vendor Contract Management: Negotiate and manage vendor contracts on behalf of teams across the business, track contract expirations and renewals, and identify potential risks

• Operational Support: Maintain Top Hat's software tracker and assist in evaluating new solutions for procurement management

• Independent Contractor Management: Oversee contract generation and compliance for independent contractors across the business

• Document and Workflow Management: Track contract statuses, manage document repositories, and maintain workflows using tools like Ironclad and Streamline AI

• Cross-Functional Collaboration: Act as a point of contact between the legal and other internal teams, ensuring alignment and timely resolution of requests

• Request Management: Support the Senior Legal Operations Specialist to handle and resolve various legal requests, including contract requests, DMCA takedown requests, NDA reviews, and order form assistance

About you:

• 3+ years of experience in a Paralegal, Procurement or a similar role

• Familiar with contract lifecycle management tools and workflow management software, e.g., Ironclad, Jira, or Streamline AI

• Proven experience managing budgets, including tracking expenses and identifying cost-saving opportunities.

• Experience managing contract negotiations and working with internal stakeholders to support a technology business is preferred

• Excellent communication and problem-solving abilities.

• Strong negotiation, organizational, and project management skills

• Ability to manage multiple priorities and collaborate across departments

• Experience with intellectual property, patent processes, or RFP processes is a plus!

Why team members love working at Top Hat:

• A noble mission that creates meaningful, fulfilling work

• A team that cares deeply for customers and for each other

• Flexible, remote first work environment

• Professional learning and development for all role levels

• An awesome and welcoming Toronto HQ

• Competitive health benefits that start on day one

• A management team focused on performance, growth, engagement and connection

• Our winning strategy and market potential

• Innovative PTO policy with lots of time and space for self-care

• Passionate customers that believe in us—and what we do

• A chance to work with new tech like generative AI - and see the customer impact