Property Assistant

This is a remote position.

Role Name: Executive Assistant with Property Management Experience

Schedule:

• Full-time, Monday to Friday during Eastern Standard Time business hours
  

Client Timezone: Eastern Standard Time

Client Overview

Join a dynamic and growing commercial property management firm that’s revolutionizing the way businesses interact with their workspace. Our client is at the forefront of managing diverse commercial properties, from bustling office complexes to cutting-edge industrial spaces. With a commitment to excellence and a forward-thinking approach, they’re not just managing properties – they’re creating environments where businesses thrive.

Job Description

Step into an exciting role as an Executive Assistant in the fast-paced world of commercial property management. This position offers a unique blend of administrative expertise and real estate savvy, perfect for someone who thrives in a dynamic environment. You’ll be the linchpin of our operations, supporting high-level executives in managing a diverse portfolio of commercial properties. From coordinating with tenants to assisting with construction projects, every day brings new challenges and opportunities. If you’re ready to fast-track your career in real estate while honing your organizational and communication skills, this role is your gateway to success.

Responsibilities

• Spearhead rent collection follow-ups, ensuring smooth financial operations and positive tenant relations
  
• Become the note-taking virtuoso during crucial calls and meetings, especially when executives are on the move
  
• Orchestrate the scheduling and coordination of subcontractors, keeping property maintenance and improvements on track
  
• Dive into construction project management, from ordering materials to coordinating with various stakeholders
  
• Take charge of email management and calendar scheduling, becoming the gatekeeper of executive productivity
  
• Conduct in-depth research and craft compelling reports on property-related matters, contributing to strategic decision-making
  
• Maintain a meticulously organized system for important documents and records, ensuring easy access and compliance
  
• Act as the vital communication hub between management, tenants, and vendors, fostering positive relationships across the board
  
• Adapt swiftly to changing priorities, tackling diverse tasks with enthusiasm and efficiency
  
• Contribute creative ideas to improve operational processes and enhance property management strategies
  

Requirements

• Proven track record in property management or real estate administration, with a keen understanding of the commercial real estate landscape
  
• Exceptional written and verbal communication skills in English, capable of crafting professional correspondence and engaging effectively with diverse stakeholders
  
• Advanced proficiency in Microsoft Office Suite and familiarity with property management software
  
• Master multitasker with a talent for prioritizing effectively in a fast-paced environment
  
• Self-starter mentality with the ability to work independently and take initiative on projects
  
• Sharp problem-solving skills and meticulous attention to detail
  
• Flexibility to adapt to changing priorities and embrace new challenges with enthusiasm
  
• Experience in supporting executive-level decision making through research and data compilation
  
• Familiarity with property acquisition, renovation, or tenant improvement projects is a plus
  
• Eagerness to learn and grow within the dynamic field of commercial property management