Job description

Office Assistant

What if you could shape the future of work and be part of a team that delivers the digital workforce of tomorrow for our clients?

Welcome to VersaFile, a Content, Process, and Automation Solution provider helping clients achieve better outcomes through Intelligent Automation and AI-powered process optimization. We take pride in solving problems for our elated stakeholders and end users, and we’re looking for a smart, driven Office Assistant to help keep our internal operations running seamlessly.

You’re a detail-oriented, problem-solving go-getter who thrives in a fast-paced environment. You don’t just follow processes—you improve them. You’re someone who takes initiative, loves efficiency, and isn’t afraid to suggest (or lead!) changes to make our operations better, faster, and smoother. You will be our ultimate efficiency powerhouse.

What You’ll Do

This isn’t just an admin role—it’s a high-impact, cross-functional position where you’ll work with multiple teams and help VersaFile run at peak efficiency.

Accounts Receivable & Payable – Keep our financials in check and ensure payments are processed smoothly by working alongside our current AP/AR individual who's leaving to go back to school.
Sales Operations Administration – Support our sales team by preparing Statements of Work (SOWs) and managing critical documents.
Project Administration – Help keep projects on track by ensuring timelines, documentation, and communication are handled effectively.
Internal Process Management – Look at how we do things, identify inefficiencies, and lead initiatives to streamline workflows across the company.
Cross-Departmental Collaboration – Work with various teams to ensure smooth coordination and efficient processes.
Other operational administrative job duties which help the company in its day to day

What Makes You the Perfect Fit?

You’ve worked in a professional office before – you have a reference point to frame your experience
Tech-Savvy & Detail-Oriented – You’re comfortable with MS Office Suite (Outlook, Word, Excel, MS Teams, PPT, etc.) and have a sharp eye for details.
Excellent Business Communication – Whether it’s emails, reports, or team meetings, you communicate clearly and professionally.
People Skills & Collaboration – You know how to build relationships and work with different teams. Bonus points if you have demonstrated strong team leadership experience in a professional office.
Analytical & Solution-Oriented – You don’t just spot inefficiencies—you fix them. You love problem-solving and always seek better ways to get things done.
Self-Starter Attitude – You don’t wait for instructions. If something needs improvement, you take action.
Balance of Execution & Creativity – You’re great at following directions, but you’re also eager to suggest and implement improvements.
Motivated to Learn & Make an Impact – You want more than just a job—you want to grow, contribute, and leave your mark at VersaFile.

Location:

This is a fully remote position working anywhere in Canada with a preference if you’re located in Metro Vancouver
There may be the odd time when you are required to come into the Gastown office to complete in-office tasks

What We Offer

Employment in a growing dynamic company
Modern energetic multicultural environment.
Interesting people, an excellent team of professionals.
Extensive opportunities for professional growth and career.
Flexible work schedule.
Medical and Extended Health Benefits
Work from Home benefits such as internet and phone reimbursement

Total Compensation:

$35,000 - 85,000 CAD

To Apply: please submit your Cover Letter and Resume.

VersaFile's core purpose is to deliver solutions for clients that make a difference. To make a difference, we need people from all walks of life. By the way, we genuinely care about people and it is embedded into who we are. For us, equity and inclusion are a natural part of our culture and purpose. No matter who you are, come join us and together let's make a difference!