Executive Assistant at Sourcefit

Position Summary

The Executive Assistant provides high-level administrative support to executives and contributes to the efficient management of day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. The ideal candidate will possess strong communication and research abilities, a basic understanding of legal processes, and proficiency in Office 365 tools. The Executive Assistant plays a critical role in ensuring deadlines are met, documents are maintained, and executives are supported in achieving their objectives.

Job Details:

• Work from Home
• Monday to Friday | 10 PM to 7 AM PH Time

Responsibilities:

• Administrative Support

• Prepare affidavits, correspondence, and other documents related to medical bills and records.
• Organize and maintain filing systems; update communication and file logs as assigned.
• Answer phones, respond to emails promptly, and manage executive calendars, including scheduling, agendas, and follow-ups.
• Create and maintain vCards and other executive resources as needed.

• Document and Records Management

• Gather, analyze, and organize statutes, decisions, legal articles, codes, and other data.
• Monitor updates and forward service of process documents to the necessary parties.

• Compliance and Deadline Management

• Calendar and assist in meeting compliance deadlines for reporting, lease and contract expirations, and other time-sensitive dates.

• Research and Fact-Checking

• Perform research and verify facts, including checking the legal status of entities and filing requirements.

• Financial and Revenue Cycle Support

• Collect and process payments; follow up on nonpayment and manage collections to optimize revenue.

• Patient Advocacy and Team Support

• Assist as a patient advocate and contribute to creating a positive and collaborative workplace culture.
• Assist executives and team members with ad hoc tasks as needed.

Qualifications:

• Proficiency in Office 365, including Outlook, Word, Excel, SharePoint, Lists, Planner, and Tasks.
• Strong organizational and communication skills with a high level of attention to detail.
• Ability to provide effective executive support, including calendaring, scheduling, and agenda management.
• Understanding of contract fundamentals and basic legal terminology and processes.
• Strong research and analytical skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Prior experience in administrative roles or executive support is preferred.