HR Administrator - #34123

This presents an exceptional career opportunity for individuals seeking to join a rapidly expanding company and an innovative, forward-thinking organization known for its collaborative environment.

Company Profile:

Our client is the leading specialty insurance carrier serving emerging industries, including digital assets & Web3, AI, the space economy, fintech, and beyond. They provide more than just risk protection; they make innovation resilient.

Based in Bermuda, our client is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (“BMA”). They work with forward-thinking entrepreneurs and innovative companies that are pioneering new horizons in technology, digital assets, AI, and the cannabis/alternative medicine spaces. They understand how challenging it can be to get coverage for emerging sectors, which is why their proposition to the marketplace is so critical: New Risks, Understood.

Job Description

HR Coordination:

• Assist in recruitment efforts, which involve crafting and posting job listings across diverse platforms, scheduling interviews, communicating with candidates, and managing the applicant tracking system.
• Streamline the onboarding process by preparing necessary paperwork, coordinating logistics for new hire orientations, crafting comprehensive first-week onboarding schedules in collaboration with respective managers, and ensuring a seamless integration into the organization.
• Serve as a liaison with the IT department to ensure timely provision of necessary tech assets to new hires, oversee appropriate setups, and manage asset retrieval upon termination.
• Input new hire information into all HR platforms promptly.
• Coordinate training and development initiatives by assigning, scheduling, and monitoring online and live training sessions, as well as managing associated training materials.
• Maintain the accuracy and confidentiality of HR records and databases.
• Assist in implementing and upholding HR policies and procedures.
• Handle paperwork for new hires, including employment agreements and other relevant documentation.
• Manage exit procedures, ensuring the proper documentation for departing employees is completed.
• Provide assistance to employees encountering HRIS and other HR platform access issues, as well as facilitating access to Insurance IDs.
• Support the planning and execution of employee engagement activities and events.
• Collaborate with the company's graphic designer to create high-quality internal communications.

Administrative Support to CHRO:

• Manage the CHRO's calendar, scheduling meetings, and coordinating appointments.
• Prepare and distribute correspondence, presentations, and reports on behalf of the CHRO.
• Act as the primary point of contact for internal and external stakeholders seeking to connect with the CHRO.
• Assist with travel arrangements for the HR team and handle expense reporting for the CHRO as needed.
• Provide general administrative support, including managing phone calls, handling inquiries, and organizing files and documents.

Team Collaboration:

• Collaborate with HR team members to support department initiatives and projects.
• Act as a liaison between HR and other departments to facilitate effective communication and coordination.
• Maintain and update HR documents, such as employee handbooks, policies, and procedures.
• Willingness to assist as needed beyond the scope of typical HR support duties.

Requirements

Must Have Skill/s and Qualifications

• BSc/BA in Human Resources Management, Business administration or relevant field.
• 2+ years of human resource management experience.
• Experience in high volume meeting scheduling.
• Understanding of general human resources policies and procedures. 
• Excellent knowledge of MS Office; Experience with Mac system a plus. 
• Experience working with HRIS and other HR systems (Knowledge of Paylocity HRIS system is a +) 
• Excellent organizational skills and attention to detail is a must. 
• Customer-centric mentality and a proactive willingness to assist internal clients.  
• Desire to work as a team with a results driven approach 
• Excellent time management skills with a proven ability to meet deadlines. 
• Ability to act with integrity, professionalism, and confidentiality. 

Job type: Permanent

Emp type: Full-time / Direct Employment

Schedule: Monday to Friday: 9PM-6AM (Manila Time)

Location: Work-From-Home

Industry: Insurance