Administrative Assistant (ZR_19709_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Client timezone: Melbourne - AEST

Schedule:

• 20 hours a week, Monday to Thursday, 9:00 AM to 2:00 PM Melbourne, Australia (AEDT)
  

Client Overview

Join a dynamic and progressive women’s health, sexual wellness, and pharmacy organization that’s making waves in the healthcare industry. This innovative company is dedicated to advancing women’s health solutions through a comprehensive approach that combines healthcare expertise with modern wellness solutions. Their mission focuses on empowering women through accessible health services and products.

Job Description

We’re seeking a detail-oriented Virtual Executive Assistant to support three directors in this forward-thinking healthcare organization. This role offers an exciting opportunity to be part of a company that’s revolutionizing women’s health services while working in a flexible, remote environment. You’ll be instrumental in streamlining operations, managing critical communications, and ensuring smooth organizational flow across multiple leadership channels.

Responsibilities

• Manage and organize email communications for three directors
  
  • Analyze and categorize incoming emails
    
  • Draft and send responses when appropriate
    
  • Route priority emails to relevant directors
    
  • Delete or archive non-essential communications
    
• Create and maintain organizational systems
  
  • Develop and manage Google Drive structure
    
  • Set up and maintain shared drives
    
  • Configure appropriate access permissions
    
  • Implement efficient file organization systems
    
• Provide administrative support
  
  • Prepare daily summary reports
    
  • Create and distribute action item emails
    
  • Manage weekly agendas
    
  • Coordinate between directors
    
• Document and process management
  
  • Establish standardized filing systems
    
  • Create and maintain documentation procedures
    
  • Ensure proper information flow between departments
    

Requirements

• Proven experience with Google Workspace applications, particularly Google Drive and Gmail
  
• Strong proficiency in Microsoft Office suite
  
• Excellent written and verbal communication skills in English
  
• Demonstrated ability to manage multiple priorities and organize complex information
  
• Experience in handling confidential information with discretion
  
• Strong attention to detail and problem-solving abilities
  
• Ability to work independently and make sound decisions
  
• Experience in healthcare or related industry preferred but not required
  
• Excellent time management and task prioritization skills
  
• Proven ability to understand and manage email content effectively
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job