Administrative Assistant

This is a remote position.

Role Name: Virtual Executive Assistant

Schedule:

• Part-time (20 hours/week)
  
• Monday to Friday, 9:00 AM - 1:00 PM or 10:00 AM - 2:00 PM
  

Client Timezone: Eastern Standard Time (EST)

Client Overview

Join an inspiring and dynamic wellness enterprise led by an award-winning speaker, published author, and renowned coach. This growing business is dedicated to empowering women and couples on their fertility journeys, while also focusing on youth development and corporate leadership. With a multi-faceted approach that includes individual coaching, group sessions, motivational speaking, and published works, this organization is making a meaningful impact in people’s lives across multiple platforms.

Job Description

We’re seeking a talented Virtual Executive Assistant to support a dynamic thought leader in the wellness and empowerment space. This role offers an exciting opportunity to be part of a purpose-driven business that’s changing lives through coaching, speaking, and education. You’ll manage various aspects of a growing business while working in a flexible, remote environment. This position is perfect for someone who thrives on variety, enjoys supporting others, and wants to be part of a meaningful mission that impacts lives globally.

Responsibilities

• Manage and respond to email communications professionally and promptly
  
• Create and distribute engaging newsletters to maintain client relationships
  
• Handle social media engagement and message responses across multiple platforms
  
• Maintain and organize an active calendar of coaching sessions, speaking engagements, and events
  
• Coordinate virtual event setups and ensure smooth technical execution
  
• Process and organize business contracts and agreement documentation
  
• Support lead generation and maintain client relationship records
  
• Assist with administrative tasks related to coaching programs and speaking engagements
  
• Provide general business support and problem-solving as needed
  

Requirements

Essential Skills:

• Proven experience in administrative support or virtual assistance
  
• Strong proficiency with email marketing tools and newsletter management platforms
  
• Experience managing social media platforms and engagement
  
• Excellent organizational and calendar management skills
  
• Background in sales or customer service
  
• Outstanding written and verbal communication abilities
  
• Problem-solving mindset with the ability to be resourceful and proactive
  
• Comfort with virtual meeting platforms and basic technical troubleshooting
  

Preferred Qualities:

• Strong attention to detail and accuracy in work
  
• Excellent time management and ability to prioritize tasks
  
• Self-motivated with the ability to work independently
  
• Professional demeanor and positive attitude
  
• Ability to maintain strict confidentiality
  
• Experience in the wellness or coaching industry is a plus