Administrative Assistant - Australia

Collette is seeking an Administrative Assistant to join our growing Australia team. Reporting to the Managing Director, this is a full-time hybrid role with 3 days at the Collette Office, located 16/175 Pitt Street, Sydney and 2 days remote. 

About Collette:  Let Us Show You the World 

There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! Collette’s passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company’s future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. Collette is all about people. So, what are you waiting for? Your journey starts here.  

Primary Functions:

• Acts as the main point of contact within the Australian office to resolve day to day. administrative and operational issues and coordinate with other teams to maintain excellence in service.
• Overall management of the physical office to include, but not limited, to the set up and allocation of equipment, storage of collateral, processing incoming and outgoing mail and location maintenance.
• Maintain office supplies inventory and place orders as needed.
• Invoice payment and processing, ensuring all accounting functions are performed according to both company and country standards.
• Point of contact within the Australian office for Collette Headquarters to include but not limited to maintenance of all IT Systems, Wi-Fi connections and hardware within the office.
• Point of contact within the Australian office for Collette Headquarters for implementation of new corporate procedures and companywide systems changes and updates.
• Schedule and coordinate meetings as requested by Managing Director.
• Support in the preparation of reports, presentations, staff conferences, events and brochure launches as requested by Managing Director.
• Work alongside Managing Director to manage Australia Office Budget and alongside other senior personnel to ensure budgets and records are maintained accurately.
• Support the recruitment and onboarding of new staff.
• Work with Collette HQ to expand Collette AU Intranet.
• Famil logistics management as required. 

Knowledge and Skills:

• Self-starter with intuition and an interest in the travel industry. 
• Ability to work concurrently on projects. 
• Ability to be fluid and reorder priorities as business needs dictate.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, TEAMs CoPilot ).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Friendly and professional demeanor.

Why Join Us

• Hybrid working arrangements: Flexibility to work from home with our hybrid model.
• Central Sydney CBD office location.
• Supporting employees through access to Employee Assistance Program, Paid Parental Leave, your Birthday off, and Travel Credits.
• Collaborative environment: Work closely with a dedicated and passionate team both locally and globally.
• Be part of a family-owned global company with over a century of travel expertise.