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Closing Date:
02/17/2025
Type of Position:
Professional Staff - Project/Program Administration
Job Type:
Regular
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
FIN | Finance SC Sourcing
Department's Website:
Summary of Job Duties:
The Manager, Travel & Expense Reimbursement works within the UAMS Travel Management group and oversees the Expense Reimbursement Coordinators in the centralized processing of employee business travel requests and reimbursements for the consolidated UAMS entity. The Expense Reimbursement Manager provides consulting services to travelers, travel processors and administrators on travel processes, procedures, policies, and regulations. This position monitors and reconciles monthly travel card payments and maintains proficiency in current prudent business practices and processes related to business travel in accordance with UAMS travel policy and state law.
Qualifications:
Minimum Qualifications:
- Bachelor's degree in applicable field of study plus 4 years of relevant experience including 1 year in a lead or supervisory role OR an Associate’s degree in applicable field of study plus 6 years of relevant experience including 1 year in a lead or supervisory role OR a high school diploma or equivalent plus 8 years of relevant experience including 1 year in a lead or supervisory role
- Ability to interact positively with a wide variety of personalities
- Skilled in communication
- Basic knowledge of generally accepted business practices
- Ability to pay attention to detail
- Ability to work 40 hours per week and to travel as needed
- Position requires sitting a desk and using a computer and phone daily
Preferred Qualifications:
- Post high school education in business, travel industry or related field
- Working knowledge of basic accounting, general knowledge of travel or hospitality industry
- General knowledge of large-scale accounting software systems as a user, with working knowledge of Workday preferred.
Additional Information:
Responsibilities:
- Handle all managerial matters of the Expense Coordinators that make up the Travel and Reimbursement team which includes but is not limited to staffing, training and development.
- Work with department HR representative for time-keeping and other related actions.
- Conduct team meetings
- Provide input on performance and conduct one-on-one meetings with direct reports.
- Reconcile all corporate card payments each month, using Workday to ensure payments are posted correctly.
- Oversee the setup, termination, reconciliation and compliance of the credit card program.
- Work closely with the procurement team to ensure user Procurement Card compliance.
- Review UAMS employee travel reimbursement requests for compliance with state and UAMS policies, regulations and prudent business practices. Responsible for accurate and timely payment of such travel reimbursement requests.
- Ensure the department maintains positive relationships with customers, vendors, rental companies and travel agencies. This includes but is not limited to providing training, developing support documentation and offering guidance for customers as needed.
- Performs other duties as assigned.
Salary Information:
Commensurate with education and experience
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting
Frequent Physical Activity:
Hearing, Talking
Occasional Physical Activity:
Reaching, Standing, Stooping, Walking
Benefits Eligible:
Yes
