Administrative assistant

This is a remote position.

Job Description

Embark on an exciting journey as a Virtual Administrative Assistant with a cutting-edge digital services company. In this role, you’ll be at the heart of operations, managing crucial client communications, orchestrating tasks across multiple projects, and ensuring smooth day-to-day operations. You’ll have the opportunity to work with state-of-the-art project management tools and contribute directly to the success of diverse client projects. This position offers a unique blend of administrative expertise and digital savvy, with the potential to grow your skills in SEO, WordPress, and Upwork optimization.

Responsibilities

• Manage and streamline email communications for executives and high-profile clients, ensuring prompt and professional responses
  
• Spearhead task management using Monday.com, coordinating project timelines and deliverables to ensure on-time completion
  
• Orchestrate calendar management and scheduling for the team, optimizing time management and productivity
  
• Review, organize, and enhance documents using Google Workspace, maintaining a well-structured digital filing system
  
• Liaise with clients to deliver project updates and maintain clear, effective communication channels
  
• Proactively identify and execute various administrative tasks to support team efficiency and client satisfaction
  
• Collaborate with team members to ensure seamless project execution and client service delivery
  

Requirements

• Native-level English proficiency, with exceptional written and verbal communication skills
  
• Demonstrated proficiency in Monday.com or similar project management tools, with a knack for optimizing workflows
  
• Meticulous attention to detail and strong organizational skills, capable of juggling multiple tasks without dropping the ball
  
• Self-starter mentality with the ability to work independently and proactively prioritize tasks in a fast-paced environment
  
• Advanced familiarity with Google Workspace (Docs, Sheets, Calendar) and ability to leverage these tools for maximum productivity
  
• Availability to work during US East Coast (EST) business hours, ensuring real-time collaboration with the team
  
• Adaptability and eagerness to learn new skills, with potential interest in expanding into SEO, WordPress, and Upwork optimization
  
• Previous experience in a virtual assistant role or similar position in a digital services environment is a plus
  

Requirements