Admin Assistant - Art and Financial Services (ZR_19494_JOB)

This is a remote position.

Job Highlights:

• Contract Type: Independent Contractor
  
• Role Name: Administrative Assistant - Art and Financial Services
  
• Schedule: Flexible during client business hours
  
• Client Timezone: Fort McMurray, AB, Canada (Mountain Time)
  

Client Overview
Join a dynamic entrepreneurial venture that spans two distinct industries: indigenous art and financial services. This unique business combination offers an exciting opportunity to work in a diverse environment that values creativity, cultural significance, and financial acumen. The art side of the business is thriving, while the financial arm is poised for revitalization, creating a rich landscape for an administrative professional to make a significant impact.

Job Description
As an Administrative Assistant, you’ll play a crucial role in supporting both the flourishing indigenous art enterprise and the developing financial services business. This multifaceted position offers the chance to engage with a wide range of tasks, from coordinating art-related projects and fundraisers to assisting with financial industry communications. Your organizational skills, adaptability, and technical expertise will be key in helping these diverse businesses grow and succeed in their respective markets.

Responsibilities

• Manage email communications for both the art and financial services businesses, ensuring prompt and professional responses.
  
• Coordinate administrative aspects of art donations, fundraisers, and special events like the Calgary Stampede.
  
• Assist with customer follow-ups for art sales, including order status updates and general inquiries.
  
• Support the financial services side by managing correspondence, assisting with basic bookkeeping tasks, and handling sensitive information.
  
• Help organize and schedule business-related meetings, events, and potential speaking engagements.
  
• Utilize tools such as HubSpot and Klaviyo for customer relationship management and email campaigns.
  
• Assist in cold calling or reaching out to customers online to support sales efforts.
  
• Prepare content using Canva for social media and other business needs (with support available if needed).
  
• Coordinate with team members to ensure smooth operations across both business verticals.
  
• Assist in the initial stages of new projects, such as book publishing and promotion efforts.
  
• Prepare weekly status reports on ongoing projects, pending tasks, and business performance.
  

Requirements

• Proven experience as an administrative assistant or in a similar multifaceted role.
  
• Excellent organizational skills with the ability to prioritize tasks effectively.
  
• Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
  
• Proficiency in Microsoft Office suite or equivalent productivity tools.
  
• Experience with customer relationship management (CRM) systems like HubSpot.
  
• Familiarity with email marketing platforms such as Klaviyo is a strong plus.
  
• Basic understanding of bookkeeping principles and financial terminology.
  
• Discretion in handling confidential information related to both businesses; experience in insurance or similar fields is a plus.
  
• Adaptability to work across different industries and handle varied tasks.
  
• Interest in or knowledge of indigenous art and culture is a plus.
  
• Self-motivated with the ability to work independently and as part of a team.
  
• Experience with Canva or similar graphic design tools is a bonus.
  

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job