Executive Assistant

This is a remote position.

Schedule: flexible hours, 20 hours a week during business hours.

Work Schedule: We are in central timezone - Ideally they can float between me and another client all day, but if they need to choose a morning or afternoon I would rather do mornings.

Client Timezone: Eastern Time Zone (ET)

Client Overview

Join a thriving product development agency at the forefront of innovation! Our client specializes in bringing cutting-edge physical products to life, combining expertise in electrical engineering, mechanical engineering, and industrial design. With a focus on electronics and plastics, they create solutions that push the boundaries of what’s possible. But that’s not all – they also excel in facilitating mass manufacturing, managing complex logistics, and enabling products to reach millions through major retail platforms. This dynamic company offers a unique blend of creativity and technical prowess, making it an exciting place for ambitious professionals to grow and make a real impact.

Job Description

We’re seeking a versatile and proactive Admin Assistant to become the backbone of our operations. In this role, you’ll work directly with the CEO and team members, ensuring smooth day-to-day functions across various aspects of the business. From managing finances to coordinating marketing efforts and planning events, you’ll be at the center of it all. This position offers a unique opportunity to gain insights into the world of product development and manufacturing while honing your skills in a fast-paced, innovative environment. If you’re detail-oriented, tech-savvy, and thrive on variety, this role is your gateway to an exciting career in a growing industry.

Responsibilities

• Manage bi-weekly invoicing using QuickBooks, ensuring accurate and timely financial records
  
• Coordinate and schedule engaging marketing content across various platforms, amplifying the company’s online presence
  
• Assist in project management for blog post calendars, collaborating with the team to create compelling content
  
• Organize and facilitate weekly team meetings, preparing slides and coordinating team members to ensure productive sessions
  
• Handle strategic purchasing tasks, working closely with engineers to source necessary materials and equipment
  
• Research and book inspiring venues for quarterly offsite team meetings, enhancing team bonding and productivity
  
• Provide comprehensive administrative support to the CEO and team members, streamlining operations and boosting efficiency
  

Requirements

• Proven proficiency in QuickBooks, with a keen eye for financial details
  
• Exceptional organizational skills and the ability to juggle multiple tasks with ease
  
• Strong written and verbal communication skills, capable of interacting professionally with team members and external partners
  
• Familiarity with project management tools and techniques, with a proactive approach to improving processes
  
• Basic understanding of marketing principles and content management, with a creative flair
  
• Tech-savvy mindset with the ability to quickly adapt to new software and tools
  
• Self-motivated with the ability to work independently in a remote setting
  
• Flexibility to work within Eastern Time Zone (ET) hours
  
• Comfortable with occasional phone calls for tasks such as event bookings
  
• Enthusiasm for learning about product development and manufacturing processes
  
• Minimum commitment of 20 hours per week, with the potential for growth into a full-time position