Office Administrator

Overview:

This is an incredible opportunity to be part of a company that has been at the forefront of AI and high-performance data storage innovation for over two decades. DataDirect Networks (DDN) is a global market leader renowned for powering many of the world's most demanding AI data centers, in industries ranging from life sciences and healthcare to financial services, autonomous cars, Government, academia, research and manufacturing.

"DDN's A3I solutions are transforming the landscape of AI infrastructure." – IDC 

“The real differentiator is DDN. I never hesitate to recommend DDN. DDN is the de facto name for AI Storage in high performance environments” - Marc Hamilton, VP, Solutions Architecture & Engineering | NVIDIA 

DDN is the global leader in AI and multi-cloud data management at scale. Our cutting-edge data intelligence platform is designed to accelerate AI workloads, enabling organizations to extract maximum value from their data. With a proven track record of performance, reliability, and scalability, DDN empowers businesses to tackle the most challenging AI and data-intensive workloads with confidence. 

Our success is driven by our unwavering commitment to innovation, customer-centricity, and a team of passionate professionals who bring their expertise and dedication to every project. This is a chance to make a significant impact at a company that is shaping the future of AI and data management. 

Our commitment to innovation, customer success, and market leadership makes this an exciting and rewarding role for a driven professional looking to make a lasting impact in the world of AI and data storage. 

Position Overview:

We are looking for an efficient office administrative officer to ensure the smooth operation of the company's daily activities, allowing employees to perform at their best. You will supervise office tasks, such as handling correspondence, maintaining records, ensuring communication among team members, etc. Individuals with strong multitasking abilities and a spirit of collaboration will be ideal candidates.

The responsibilities of this position include but are not limited to:

1. Coordinating office activities and operations to ensure smooth administrative processes and compliance with company policies;
2. Managing files and fixed assets, ensuring proper filing, protection, and disposal of documents and assets;
3. Reception of visiting clients, employees, and suppliers; responsible for meeting preparations and catering, as well as travel arrangements;
4. Manage all incoming and outgoing office correspondence, including (emails, letters, packages, etc.);
5. Regularly provide management with office operation reports and suggest improvements;
6. Maintain good communication and coordination with all office suppliers, monitor office supplies inventory, and replenish in a timely manner;
7. Supervise office cleaning, repair, and maintenance work to maintain a safe and tidy working environment;
8. Assist in the planning and execution of internal activities, such as the annual conference and quarterly meetings;
9. Assist in coordinating marketing activities.

The qualifications for this position are:

• Experience in office management, assistance, administration, or related positions;
• Excellent communication and interpersonal skills
• Ability to establish and maintain internal and external business relationships;
• Proficient in Microsoft Office software ( Excel, Word, Outlook, Explorer)
• Familiarity with office management procedures and basic accounting principles
• A bachelor's degree in management or a related field is preferred;
• Ability to independently and efficiently complete administrative tasks in a fast-paced environment
• Caution and maturity when handling sensitive information
• Energetic, self-motivated, with a high sense of responsibility and integrity.

DDN Core Competencies:

DDN has a very strong orientation towards these four characteristics and any successful employee will demonstrate these capabilities: 

• Self-Starter - Takes independent action to identify and solve problems. Seeks out relevant information needed to make decisions. Gets involved with new initiatives. 
• Success/Achievement Orientation - Delivers quality results consistently. Targets, achieves (or exceeds) measurable results. Sets challenging goals, focuses on critical priorities, and is accountable. 
• Problem Solving - Recognizes problems and responds with a systematic assessment that identifies and addresses cause of issue. Practical, realistic, and resourceful. 
• Innovative - Builds and improves key business processes that enhance the effectiveness of DDN. Generates new ideas, challenges the status quo, and solves problems creatively.

DataDirect Networks, Inc. is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, gender expression, transgender, sex stereotyping, sexual orientation, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.