Would you like to be part of our winning team and take on a great role with constant opportunity for upskilling and progression?
Then Murphy Geospatial is the company for you!
About Us
Murphy Geospatial is part of Woolpert, a premier architecture, engineering, geospatial (AEG) and consulting firm with over 2,000 employees and over 60 offices on five continents. Woolpert is a Global Top 100 Geospatial Company, a Top 100 ENR Global Design firm and has earned seven Great Place to Work certifications.
Murphy Geospatial captures, collates, verifies and governs geospatial data, enabling our clients to make informed decisions across the project lifecycle. Proven geospatial solutions through design, construction and inuse phases of projects across six key sectors; Infrastructure, Manufacturing, Energy, Utilities, Property and Natural Environment.
Founded in 1983, our highly developed workflows have been refined through the delivery of over 27,000 projects over 40 years. The Murphy Geospatial and Woolpert union enables numerous career growth and training opportunities within the business.
The Opportunity:
We have a brilliant new opportunity for a Receptionist and Office Administrator to join our busy and highly collaborative Administration Team. This is an ideal role for someone who thrives operating in a fast paced environment and working on a front desk. The successful applicant will be reporting to the Group Office Co-Ordinator and will be based in our Kilcullen office on a full time basis (No option to work from home as you will be on reception).
What will I be doing in my new role?
- Welcoming visitors to our office in a friendly manner and ensuring they are directed appropriately
- Managing the company mailboxes with timely responses
- Screening telephone calls, enquiries, requests, and handling them when appropriate in a confidential manner
- Receiving, sorting, and distributing daily mail/deliveries, arranging couriers etc
- Raising queries where necessary and monitoring responses.
- Managing correspondence within tight timeframes
- Maintaining our office security by ensuring safety procedures are followed at reception
- Ensuring both the reception area and company meeting rooms are well maintained and presentable
- Monitor the cleanliness of the office and reporting any issues
- Assisting with the preparation, collation, and delivery of tender documents
- Creating POs in line with company procedures
- Managing company credit card and reconciling same in line with company procedures
- Accurately accounting for Petty Cash with the Finance team
- Conference room and hot desk management and ensuring hot desks are left in good condition when vacated
- Organisation of catering when needed
- Making extensive travel arrangements
- Manage the stationery, office, and kitchen supplies within the office
- Support the Group Office Co-Ordinator in management of office welfare facilities and supplies
- Performing other clerical duties such as photocopying, binding, printing, and filing
- Understanding the business needs and prioritising accordingly
- Identifying opportunities for improvements within the company and raising them within the administration team
- Communicating effectively and efficiently, while maintaining good working relationships with all colleagues
- Dealing with queries from company employees, clients, and management
- Assisting in the organization of staff social events throughout the year if needed
- Any other tasks reasonably expected of the administration team
Requirements of the role:
- 2-3 years’ reception experience is desirable
- Good working knowledge of MS Office Suite skills, Outlook, Work, Excel, PowerPoint, Teams
- The ability to work the following hours in our office (Mon-Thurs 8.30am-5pm and Friday from 8.30am-4pm)
- Full Irish/EU Driving License and the use of own vehicle
- Sage Experience is desirable but not essential
What key attributes do I need?
- Excellent communication skills
- High level of attention to detail
- Good time and priority management skills.
- Ability to work well under pressure and multitask
- Self-motivated with an ability to work on your own initiative
- Strong data entry skills
- Ability to quickly adapt to changing processes
- Accurately and efficiently handle information in a discrete manner
Employee Benefits:
- Eligibility for Sick pay scheme after 18 months
- Access to a contributory pension scheme
- Death in Service benefit;
- Travel Allowance payments
- Ample free car parking facilities available when working in our office locations.
- Early finish on a Friday (4pm)
Why build your career with Murphy Geospatial?
- Widely Recognised: We are widely recognised as one of the most experienced, professional, innovative, and technologically proficient surveying companies today.
- Cutting Edge Technologies: we use only the very latest technological equipment.
- Support network: We pride ourselves on our excellent support network of employees and management who are always eager to help each other.
- Equality & Opportunity: We are fully committed to a policy of equality of opportunity in our employment practices.
- Breadth of Experience: We branch across all sectors of industry giving our staff opportunities to gain a broad base of knowledge and experience.
- Learning & Growth: We support and develop our people to enhance their technical and personal competencies towards the achievement of their ambitions.
- Exclusive Clients: We are proud to work with a broad spectrum of exclusive clients.
Murphy Geospatial HR Philosophy
Our people are a critical part of our success and represent the value of Murphy Geospatial through their actions and decisions every day. We believe focusing on recruiting the best people and investing in their development helps us to create an environment where staff are engaged and committed, leading to higher levels of staff and client satisfaction.
Murphy Geospatial are proud to be an employer of equal opportunities. We encourage people with different beliefs, abilities, backgrounds and relevant life experiences to apply to our vacancies.
To all agencies: Please refrain from contacting any employee of Murphy Geospatial about this requisition. In the event a candidate who was submitted outside of Murphy Geospatial’s application process is hired, no fee or payment of any kind will be paid, unless such agencies were engaged by Murphy Geospatial’s Talent Acquisition Team for this requisition and a valid agreement is in place.
