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Part-time Virtual Executive Assistant

Remote:

Full Remote

Contract:

Part time

Work from:

South Africa

Offer summary

Qualifications:

Background in business administration, communications, or marketing, Strong writing and communication skills, Proficient with spreadsheets and PowerPoint, Ability to troubleshoot and solve problems.

Key responsabilities:

Gather and organize member information
Draft email templates and execute outreach strategy

RecruitMyMom.co.za Human Resources, Staffing & Recruiting SME https://www.recruitmymom.co.za/

11 - 50 Employees

See more RecruitMyMom.co.za offers

Job description

This is a remote position.

A fast-growing start-up focused on providing a collaborative ecosystem for Software Independent Software Vendors (ISVs) in the UK is looking for a Virtual Executive Assistant. This is a versatile role that requires a combination of administrative support, communication, and a solid understanding of basic sales and marketing processes. This is a part-time (24-hour-a-week position), fully remote.

The ideal candidate will be a quick learner, with the ability to take initiative and manage multiple tasks in a fast-paced start-up environment.

Your primary responsibilities will include collating information from their software ISV members, creating templates for outreach, and executing a defined communication strategy. You will work closely with the leadership team to help execute key business objectives, ensuring seamless communication with target audiences and efficient management of our member data.

Responsibilities:

Collating Sales & Member Data:

Gather and organise information from the Software ISV members (product details, sales materials, case studies, etc.) using spreadsheets.
Maintain an up-to-date repository of member information and relevant marketing materials.
Prepare and organise PowerPoint presentations and other sales collateral for team use.

Creating Template Emails:

Draft clear, concise, and professional email templates for outreach to target audiences.
Customise templates based on the specific needs of the business and target prospects.

Executing Outreach Strategy:

Follow a 5-step outreach process to target prospective clients and partners (includes emailing, follow-ups, and tracking responses).
Ensure timely and consistent outreach, adapting strategies based on feedback or changes in business objectives.

Administrative Support:

Provide general administrative support to the executive team, including calendar management, meeting scheduling, and communication coordination.
Assist with ad-hoc business tasks as needed, which may vary based on evolving business needs.

Collaborative Support:

Communicate effectively with both internal teams and external partners to ensure smooth and efficient operations.
Provide feedback on processes and suggest improvements to optimise workflows.

Requirements

A background in business administration, communications, or marketing.
Professional Writing: Strong writing and communication skills are essential. The ability to craft professional, engaging, and clear messages is critical.
Organisational Skills: Strong attention to detail with the ability to manage multiple tasks and deadlines.
Tech-savvy: Comfortable using spreadsheets (Google Sheets, Excel), PowerPoint, and other productivity tools (e.g., Slack, Asana, Trello).
Adaptability: A flexible mindset, willing to take on new tasks as business needs evolve.
Start-up Mentality: Proactive, resourceful, and comfortable in a fast-paced, evolving environment.
Problem-solving: Ability to troubleshoot challenges independently and find solutions promptly.

Desirable Attributes

Attitude: Enthusiastic, self-motivated, and positive - someone who can take initiative and work with minimal supervision.
Detail-oriented: Must be thorough and meticulous in executing tasks, ensuring accuracy in communications and member data management.
Team Player: Willing to collaborate and share ideas with the team to improve processes and outcomes.
Multitasking Ability: Capable of juggling different tasks and shifting priorities as needed.

Benefits

Exciting Start-Up Environment: Be a key part of a fast-growing company with the opportunity to shape our processes and contribute to our success.
Flexibility: Work remotely with flexible hours, balancing work-life priorities.
Growth Opportunities: As we scale, there are plenty of opportunities for career advancement and skill development.
Collaborative Culture: Work alongside a passionate, driven team in a dynamic, supportive environment.

Salary:

R200 - R250