Senior Personal Assistant - Family Management (ZR_17826_JOB)

• Contract type: Independent Contractor
  
• Schedule: Full-time, 8 hours per day, 5 days a week (5 AM to 2 PM Sydney time)
  
• Client Timezone: Sydney, Australia
  

Client Overview

Join a dynamic, entrepreneurial family managing multiple international businesses. This role offers a unique blend of personal and professional responsibilities, working directly with successful executives who value efficiency, technology, and work-life integration. You’ll be at the heart of operations, utilizing cutting-edge AI tools to optimize productivity and manage complex schedules across various time zones.

Job Description

As a Senior Personal Assistant / Junior Executive Assistant, you’ll play a crucial role in managing the intricate personal and professional lives of high-performing executives. This position demands exceptional organizational skills, adaptability, and a tech-savvy approach to task management. You’ll be responsible for coordinating complex family schedules, handling sensitive healthcare administration, and supporting business operations. This role offers a unique opportunity to leverage AI technologies, particularly ChatGPT, to enhance productivity and streamline processes. If you’re passionate about efficiency, thrive in a fast-paced environment, and are excited about the intersection of personal assistance and emerging technologies, this position offers significant growth potential and the chance to make a real impact.

Responsibilities

• Manage intricate family and business schedules, including medical appointments, school activities, and professional commitments
  
• Handle hospital administration tasks, medication management, and healthcare provider coordination
  
• Conduct in-depth research on various topics, from educational options to healthcare information
  
• Assist with personal and business budgeting, goal-setting, and weekly performance check-ins
  
• Leverage AI technologies, especially ChatGPT, to optimize workload and increase task management efficiency
  
• Coordinate family administrative tasks and household management
  
• Arrange travel logistics for family members and business partners
  
• Organize and maintain critical personal and business documents and records
  
• Provide proactive support in anticipating and addressing family and business needs
  

• 2-3 years minimum experience as a personal or executive assistant
  
• Demonstrated proficiency in AI technologies, particularly ChatGPT, for task optimization
  
• Exceptional organizational skills with the ability to juggle multiple high-priority tasks
  
• Excellent written and verbal communication skills in English
  
• Advanced proficiency in productivity software and task management tools
  
• Self-motivated with the ability to work independently in a remote setting
  
• Utmost discretion and confidentiality in handling sensitive information
  
• Flexibility to adapt to evolving priorities and family/business needs
  
• Availability to work 5 AM to 2 PM Sydney time (aligning with Colombian time zone)
  
• Comfort with daily check-ins and consistent communication via calls and messaging platforms
  
• Enthusiasm for long-term growth within the role as family and business needs evolve
  
• Passion for contributing to both personal and professional success in a family-oriented team