Sales Communications & Events Specialist

Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions, to deliver projects in more than 170 countries. Carrying that success into the future is all about you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. What’s yours? Invest your talents in us, and we’ll return the compliment.

Job Description:

We are seeking an experienced Sales Communications & Event Specialist to join our dynamic team and play a pivotal role in supporting our global sales initiatives. In this position, you will be responsible for coordinating the logistics and planning of high-impact sales events and meetings, as well as executing strategic communication efforts that engage and align our sales organization. The ideal candidate will thrive in a fast-paced environment, bringing exceptional organizational and interpersonal skills to manage large-scale, complex events and collaborate with top C-Level executives.

Role and Responsibilities:

• Support event logistics and planning for annual global sales leadership meetings, fiscal kick-off meetings, sales incentive trips, and sales training sessions, including:
  • Plan and organize every aspect of the event, including location sourcing and selection, headcount, catering services, and other elements
  • Manage travel and attendee data – including global senior executive team
  • Build out event web registration sites, mobile apps, and attendee communications
  • Establish expense and budget tracking - tracking expenses to ensure we stay within the budget while allocating funds for various components such as venue rental, catering, and entertainment
  • Manage contracts with vendors and venues; responsible for negotiation, redlining and contract details.
  • Provide on-site support and communication
  • Serve as vendor and internal partner liaison to ensure deadlines and deliverables are met

• Support communications initiatives for the global sales organization:
  • Schedule and manage meetings and trainings via shared Outlook calendar
  • Maintain the monthly Revenue Enablement calendar and circulate with stakeholders
  • Compile/proofread/edit meeting and presentation materials
  • Provide support for internal cross-functional communications, including monthly newsletters, marketing announcements, etc.
  • Ability to use a variety of channels, such as internal web platform and Outlook, to craft and send communications

• Provide project management and administration for the global sales operations team as necessary:
  • Maintain internal team SharePoint site organization
  • Run reports and analytics on success metrics – surveys, SharePoint site traffic, communications, training attendance, etc.
  • Other duties and special projects as required

Candidate Requirements:

• 2+ years of meeting and event planning experience for large-scale, complex corporate or government and/or entertainment industry events
• 25% + travel required
• CMP certification preferred
• Bachelors degree preferred
• Possess strong interpersonal and organizational skills with the ability to adapt to frequent change and short lead times
• Demonstrated skills in prioritizing, decision-making, time management, and verbal/written communication skills
• Experience working with top C-Level executives
• Possess a strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times
• Strong presentation skills
• Ability to work independently in a fast-paced environment
• Able to coordinate several tasks simultaneously

The base salary range represents the estimated low and high end for this position at the time of this posting. Consistent with applicable law, each candidate’s compensation offer may vary and will be determined based on but not limited to, your geographic region, skills, qualifications, and experience along with the requirements of the position.  Datasite reserves the right to modify this pay range at any time.

Salary Range - $60,570 - $103,250

As a global organization, Datasite knows that diverse perspectives are essential to our success. We’re committed to maintaining a diverse workforce to serve our customers around the world. Datasite is an equal opportunity employer (EEO) and furthers the principles of EEO through Affirmative Action.